Executive Assistant - 12 Months Fixed Term

Circle Health Group Limited – Monthly; United Kingdom; On-site; GBP 31,000 - 37,000; Full time

Benefits offered by this job

25 days holiday + bank holidays

Private Pension Scheme

Private Healthcare Scheme

Friends & Family Hospital Discounts

Family Friendly policies (maternity/pP

Life insurance

Staff engagement hub

Wellbeing resources

Training opportunities

Job summary

Circle Health Group is seeking an Executive Assistant for a 12-month fixed term at Cavell Hospital in Enfield. The role is full-time (37.5 hours) with a salary up to £34,000 depending on experience, training and qualifications.

You will support the Senior Management Team with diary management, emails, document prep and coordinating governance and MAC meetings, including minute-taking. Applicants should have proven EA experience, exceptional organisational skills and the ability to work with

Qualifications

• Proven experience as an Executive Assistant or senior-level administrative support within a fast-paced environment.
• Excellent organisational and time management skills with the ability to prioritise and manage multiple tasks.
• Strong verbal and written communication skills, with proficiency in Microsoft Office tools.
• High level of discretion, professionalism, and attention to detail.
• Confident in working with senior leaders and multidisciplinary teams.
• Experience within healthcare, hospital, or regulated environments.
• Knowledge of medical terminology or governance processes (e.g. MAC, clinical complaints).
• Familiarity with consultant databases and formal meeting minute-taking.

Responsibilities

• Provide professional and confidential support to the SMT, including diary management, email handling, document preparation, and dissemination of key information.
• Coordinate internal and external communications, screen calls and visitors, and relay messages accurately and efficiently.
• Prepare high-quality reports, presentations, and meeting packs using Microsoft Office tools.
• Manage the full cycle of hospital meetings including MAC, governance, operational, and financial meetings.
• Issue agendas, attend meetings, take minutes, and circulate actions and outcomes.
• Track and follow up on action points to ensure completion.

Skills

Diary management

Verbal communication

Written communication

Discretion

Senior stakeholder support

Tools

Microsoft Office

Job description

Job Title & Details

Executive Assistant - 12 Months Fixed Term Cavell Hospital 37.5 Hours Fixed Term Salary: Up to £34,000 per year (depending on level of experience, training and qualification) Kings Oak & Cavell Hospitals in Enfield are part of Circle Health Group, Britain's leading provider of independent healthcare with a nationwide network of hospitals & clinics, performing more complex surgery than any other private healthcare provider in the country.

Role Overview

We have an opportunity for a Executive Assistant to join their team of staff in the Senior Management Team department. This is a full-time role for 37.5 hours a week. The role holder will be required to cover a flexible shift pattern.

Duties

• Provide professional and confidential support to the SMT, including diary management, email handling, document preparation, and timely dissemination of key information.
• Coordinate internal and external communications, screen calls and visitors, and relay messages accurately and efficiently.
• Prepare high-quality reports, presentations, and meeting packs using Microsoft Office tools, ensuring a consistent and professional format.
• Manage the full cycle of hospital meetings including the Medical Advisory Committee (MAC), governance, operational, and financial meetings.
• Issue agendas and supporting documents in advance, attend meetings, take accurate minutes, and ensure prompt circulation of actions and outcomes.
• Track and follow up on action points to ensure completion and accountability.
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Applicants should meet the following criteria:

• Proven experience as an Executive Assistant or senior-level administrative support within a fast-paced environment.
• Excellent organisational and time management skills with the ability to prioritise and manage multiple tasks.
• Strong verbal and written communication skills, with proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• High level of discretion, professionalism, and attention to detail.
• Confident in working with senior leaders, consultants, and multidisciplinary teams.
• Experience within a healthcare, hospital, or regulated environment.
• Knowledge of medical terminology or governance processes (e.g. MAC, clinical complaints).
• Familiarity with systems such consultant databases.
• Event coordination and minute-taking experience in formal meeting settings.

Salary & Benefits

Circle Health Group is committed to offering competitive starting salaries and access to a wide range of employee benefits, including:

• 25 days holiday per year + bank holidays, increasing to 30 days with service
• Private Pension Scheme
• Private Healthcare Scheme for treatment at our hospitals, covering pre-existing medical conditions
• Friends & Family Hospital Discounts
• Family Friendly policies, including enhanced Maternity, Paternity & Adoption pay
• Non-contributory life insurance
• Staff engagement hub with access to discounts and extensive rewards and voluntary benefits
• Access to resources, tools and services to support your wellbeing
• Employee recognition programmes
• Industry leading training and development opportunities

Diversity Commitment

Circle Health Group is committed to creating a diverse workforce offering inclusive opportunities for all our colleagues. Our definition of diversity goes beyond the established characteristics protected by the Equality Act, as we strive to attract candidates with diverse experiences, backgrounds, identities or expressions, skills, work styles… and more.

We’re passionate about creating an environment where our people can thrive, grow and develop professionally and personally. Our principles and values guide our colleagues to be selfless, compassionate, committed, collaborative, brave, agile, tenacious and creative and are at the core of our purpose and culture.

About Circle Health Group

To find out more about the Circle Health Group Philosophy: https://careers.circlehealthgroup.co.uk/why-circle/our-philosophy At Circle Health Group, we believe healthcare should be personal, accessible and outstanding. As the UK’s largest private hospital group, with over 50 locations nationwide, Circle Health Group bring world-class consultants, cutting edge facilities, and care without the wait. Your health, your choice – we make it happen. We’re also passionate about out people. With private medical cover, flexible working hours, wellbeing support and career development opportunities, being just a few of the fantastic benefits on offer, we give our teams everything they need to thrive. Together, we’re shaping the future of healthcare