Executive Assistant – 12 Months Fixed Term

Circle Health Group; Enfield; Hybrid; GBP 31,000 - 37,000; Full time

Benefits offered by this job

25 days holiday

Private healthcare

Friends & Family Hospital Discounts

Family friendly policies

Life insurance

Staff engagement hub

Wellbeing resources

Employee recognition

Training opportunities

Job summary

Circle Health Group in Enfield seeks an Executive Assistant for a 12-month fixed term to support the Senior Management Team. The role is 37.5 hours per week, with a flexible shift pattern and a salary up to £34,000 per year.

The position operates within Kings Oak & Cavell Hospitals in Enfield, part of Circle Health Group, Britain’s leading independent healthcare provider. The role requires a professional, highly organised individual adept at handling confidential information, coordinating

Qualifications

• Proven experience as an Executive Assistant or senior-level administrative support.
• Excellent organisational and time management skills.

Responsibilities

• Provide professional and confidential support to SMT, including diary management and email handling.
• Coordinate internal and external communications and relay messages accurately.
• Prepare reports, presentations, and meeting packs using Microsoft Office tools.
• Manage hospital meetings including MAC, governance, and financial meetings.
• Issue agendas and minutes, circulate actions and outcomes.
• Track and follow up on action points to ensure completion.

Skills

Diary management

Microsoft Office proficiency

Communication skills

Discretion and professionalism

Experience with senior leaders

Tools

Microsoft Office Suite

Job description

Executive Assistant - 12 Months Fixed Term
Cavell Hospital
37.5 Hours Fixed Term
Salary: Up to £34,000 per year (depending on level of experience, training and qualification)

Kings Oak & Cavell Hospitals in Enfield are part of Circle Health Group, Britain's leading provider of independent healthcare with a nationwide network of hospitals & clinics, performing more complex surgery than any other private healthcare provider in the country.

We have an opportunity for a Executive Assistant to join their team of staff in theSenior Management Team department.

This is a full- time role for 37.5 hours a week. The role holder will be required tocover a flexible shift pattern.

Duties of this role include:

• Provide professional and confidential support to the SMT, including diary management, email handling, document preparation, and timely dissemination of key information.
• Coordinate internal and external communications, screen calls and visitors, and relay messages accurately and efficiently.
• Prepare high-quality reports, presentations, and meeting packs using Microsoft Office tools, ensuring a consistent and professional format.
• Manage the full cycle of hospital meetings including the Medical Advisory Committee (MAC), governance, operational, and financial meetings.
• Issue agendas and supporting documents in advance, attend meetings, take accurate minutes, and ensure prompt circulation of actions and outcomes.
• Track and follow up on action points to ensure completion and accountability.
• undefined

Applicants should meet the following criteria:

• Proven experience as an Executive Assistant or senior-level administrative support within a fast-paced environment.
• Excellent organisational and time management skills with the ability to prioritise and manage multiple tasks.
• Strong verbal and written communication skills, with proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• High level of discretion, professionalism, and attention to detail.
• Confident in working with senior leaders, consultants, and multidisciplinary teams.
• Experience within a healthcare, hospital, or regulated environment.
• Knowledge of medical terminology or governance processes (e.g. MAC, clinical complaints).
• Familiarity with systems such consultant databases.
• Event coordination and minute-taking experience in formal meeting settings.

Salary & Benefits

Circle Health Group is committed to offering competitive starting salaries and access to a wide range of employee benefits, including:

• 25 days holiday per year + bank holidays, increasing to 30 days with service
• Private Healthcare Scheme for treatment at our hospitals, covering pre-existing medical conditions
• Friends & Family Hospital Discounts
• Family Friendly policies, including enhanced Maternity, Paternity & Adoption pay
• Non-contributory life insurance
• Staff engagement hub with access to discounts and extensive rewards and voluntary benefits
• Access to resources, tools and services to support your wellbeing
• Employee recognition programmes
• Industry leading training and development opportunities

Circle Health Group is committed to creating a diverse workforce offering inclusive opportunities for all our colleagues. Our definition of diversity goes beyond the established characteristics protected by the Equality Act, as we strive to attract candidates with diverse experiences, backgrounds, identities or expressions, skills, work styles…and more.

We’re passionate about creating an environment where our people can thrive, grow and develop professionally and personally. Our principles and values guide our colleagues to be selfless, compassionate, committed, collaborative, brave, agile, tenacious and creative and are at the core of our purpose and culture.