Executive Assistant - 12 Month FTC (Maternity Cover)

Octopus Energy Group; City Of London; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A leading energy company in London seeks an Executive Assistant for maternity cover to support the CFO and executive team. Ideal candidates should have over 3 years of experience in an executive support role and be exceptional at multitasking in a fast-paced environment. The position offers hybrid working options and potential for future opportunities. The company values inclusivity and encourages diverse candidates to apply.

Benefits

Flexible working hours

Unique company culture

Employee benefits programmes

Qualifications

• At least 3 years of experience supporting a C-suite executive.
• Ability to thrive in a fast-paced environment.
• Calm under pressure with strong prioritization skills.

Responsibilities

• Manage calendars, coordinate meetings across time zones.
• Arrange travel and accommodation.
• Provide administrative support for events.
• Organize team social events and manage expenses.

Skills

Organizational skills

Time management

Problem-solving

Communication

Adaptability

Tools

Google Suite

Job description

At Octopus Energy Group, we’re on a mission to drive the global green energy revolution - transforming how customers use and think about energy, technology, and sustainability. We believe in doing things differently: with people at the heart of everything we do. That's how we've surged to become the UKs largest energy supplier, serving 10 million customers globally, serving in over 30 countries and manage a £7+ billion portfolio of renewable energy assets.

We’re looking for an Executive Assistant to join us for a 12-month maternity cover, supporting Stuart Jackson, our Co-Founder & CFO and another member of the exec team.

This role is perfect for an experienced Executive assistant; naturally organised, quick thinking and loves being that dependable right-hand person who keeps everything (and everyone!) on track. You’ll spend most of your time in our London office (around 4 days a week) with the flexibility to work from home when needed.

Given how fast things move here, there’s the possibility that this could evolve into a permanent role in the future - but we can’t promise that just yet!

What you'll do

• Act as the primary point of contact among executives, employees and clients
• Extensive calendar management, coordinating meetings across various time zones
• Arrange travel and accommodation, sometimes at short notice with last minute changes
• Inbox management, helping monitor and respond to important emails
• Be a second pair of eyes and ears on the ground - you'll be their right hand person
• Take on some Co-Sec duties, coordinating quarterly Board meetings and Audit Committee meetings. This involves a great deal of contact with the Octopus Energy Group Board members and their EA’s
• Minute taking of the Audit Committee meetings
• Prepare briefing notes ahead of external meetings and events
• Provide cross-functional support in e.g. marketing, onboarding, recruitment, and accounting when needed. Work with internal teams to help communicate finance related internal communications via Slack
• Provide administrative support for corporate tickets, summit registrations, and event passes
• Organise team social events, booking venues, and scheduling activities - you'll be an integral part of the team
• Assist in organising, hosting, and running both internal and external events
• Meet and greet guests in our London office, being a friendly face for all visitors
• Coordinate catering and hospitality for client workshops, office visits, and partner meetings
• Manage expense submissions, reconciliations, and tracking
• Work alongside the EA team, being a team player and offering support and advice when needed

What you'll need

• At least 3+ years’ experience supporting a c‑suite executive(we're looking for someone to hit the ground running!)
• Calm under pressure - you’ll need to juggle different tasks and priorities at the same time without dropping the ball
• Able to thrive in a fast paced environment
• Friendly and approachable, no task is too big or small
• Able to put yourself in others’ shoes
• Solutions driven
• Exceptionally organised with efficient time management, with the ability to prioritise effectively
• Ideally experienced with Google Suite

💚 Why else you'll love it here

• 💰 Wondering what the salary for this role is? Just ask us! On a call with one of our recruiters it's something we always cover as we genuinely want to match your experience with the correct salary. The reason why we don't advertise is because we honestly have a degree of flexibility and would never want salary to be a reason why someone doesn't apply to Octopus - what's more important to us is finding the right octofit!
• 🎉 Octopus Energy Group is a unique culture. An organisation where people learn, decide, and build quicker. Where people work with autonomy, alongside a wide range of amazing co‑owners, on projects that break new ground. We want your hard work to be rewarded with perks you actually care about! We won best company to work for in 2022, on Glassdoor we were voted 50 best places to work in 2022 and our Group CEO, Greg has recorded a podcast about our culture and how we empower our people. We’ve also been placed in top 10 companies for senior leadership
• 🎁 Visit our UK perks hub - Octopus Employee Benefits

Our process usually takes up to 4 weeks, but we’ll always do our best to flex around what works for you. Along the way, you’ll chat with our recruitment team and your Recruiter will help you throughout different stages. Got any burning questions before then? Drop us a message at [e-mail] and we’d love to help!

If this sounds like you then we'd love to hear from you. 🚀

Are you ready for a career with us? We want to ensure you have all the tools and environment you need to unleash your potential. Need any specific accommodations? Whether you require specific accommodations or have a unique preference, let us know, and we'll do what we can to customise your interview process for comfort and maximum magic!

Studies have shown that some groups of people, like women, are less likely to apply to a role unless they meet 100% of the job requirements. Whoever you are, if you like one of our jobs, we encourage you to apply as you might just be the candidate we hire. Across Octopus, we're looking for genuinely decent people who are honest and empathetic. Our people are our strongest asset and the unique skills and perspectives people bring to the team are the driving force of our success. As an equal opportunity employer, we do not discriminate on the basis of any protected attribute. Our commitment is to provide equal opportunities, an inclusive work environment, and fairness for everyone.