Executive Assistant | 180826

Luna Partners; Greater London; On-site; GBP 68,000 - 83,000; Full time

Benefits offered by this job

Healthcare

25 days' holiday

Full health and dental care

Pension

Season ticket loan

Rewards scheme

Job summary

Luna Partners in London is seeking an accomplished Senior Executive Assistant to support the Head of Tax and Head of Structured Credit. Based in central London, you will manage complex calendars, coordinate domestic and international travel, and act as a trusted liaison with senior stakeholders and external advisers.

Joining on a 12-month maternity contract, you will play a critical role in governance support, board materials, and timely delivery of sensitive information.

Qualifications

• Proven experience supporting senior stakeholders
• Excellent diary management and travel coordination
• Strong governance and board meeting support
• Discretion with confidential information

Responsibilities

• Provide high-level EA and complex administrative support
• Manage busy diaries and coordinate meetings across multiple stakeholders
• Organise meetings, prepare agendas and supporting documentation, and ensure actions are followed up
• Coordinate domestic and international travel, accommodation and detailed itineraries
• Act as a key point of contact for senior stakeholders, external advisers and professional partners
• Support the coordination of board, governance and committee meetings, including preparing and distributing meeting materials
• Maintain confidential legal, tax and governance documents, records and filing systems
• Track key deadlines, actions and deliverables, ensuring priorities remain on schedule
• Coordinate and support projects across the Legal, Tax & Governance function
• Prepare correspondence, presentations, reports and other documentation
• Process expenses and invoices and provide general administrative support
• Proactively anticipate requirements and help ensure smooth day-to-day running
• Handle sensitive and confidential information with discretion and professionalism

Skills

Senior EA experience

Highly organised

Discreet

Relationship management

Multi-tasking

Confidentiality

Finance sector experience

Job description

Executive Assistant to Head of Tax and Head of Structured Credit

Piccadilly Circus | Private Equity

12 month maternity cover

Up to £75k per annum + discretionary bonus, healthcare, 25 days' holiday, full health and dental care, pension, season ticket loan and rewards scheme.

Our client is a leading private equity firm with an established and highly regarded reputation. They are based in contemporary offices in the heart of Central London.

They are looking for an accomplished Senior Executive Assistant who is polished, professional and genuinely passionate about the EA role. The role requires strong relationship management skills due to frequent interaction with senior internal and external stakeholders, as well as a number of speaking engagements and board commitments.

Joining initially on a 12 month maternity contract, you will provide high-level support to the Tax and Structured Credit Team becoming a trusted and integral part of the team.

The Role

You will work closely with senior stakeholders and play an integral role in ensuring the smooth running of both functions. This would suit a highly organised, proactive EA who enjoys taking ownership, anticipating needs and working in a collaborative environment.

Executive Assistant:

Key Responsibilities

• Provide high-level EA and complex administrative support.
• Manage a busy and constantly changing diary, coordinating meetings across multiple internal and external stakeholders.
• Organise meetings, prepare agendas and supporting documentation, and ensure actions are followed up.
• Coordinate domestic and international travel, accommodation and detailed itineraries.
• Act as a key point of contact for senior stakeholders, external advisers and professional partners.
• Support the coordination of board, governance and committee meetings, including preparing and distributing meeting materials.
• Maintain confidential legal, tax and governance documents, records and filing systems.
• Track key deadlines, actions and deliverables, ensuring priorities remain on schedule.
• Coordinate and support a variety of projects across the Legal, Tax & Governance function, managing timelines, actions and key stakeholders.
• Prepare correspondence, presentations, reports and other documentation as required.
• Process expenses and invoices and provide general administrative support across the function.
• Proactively anticipate requirements and help ensure the smooth and efficient day-to-day running of the team.
• Handle sensitive and confidential information with the highest level of discretion and professionalism.

The Profile:

• Experience as an Executive Assistant supporting at senior level
• Proactive, professional, focussed, driven, discreet, very organised, dynamic and autonomous, sense of responsibility.
• Ability to prioritise work and multi-task requests under pressure
• Tact and good judgement in confidential situations, and proven experience interacting with senior management
• EA experience within financial services, investment/asset management or professional services.