Executive Assistant

Cambridge Consultants; United Kingdom; Hybrid; GBP 38,000 - 60,000; Full time

Benefits offered by this job

25 days annual leave

Company bonus (profit share)

Flexible working patterns

Hybrid working

Medical insurance

Life assurance

Pension

Career development

Free breakfast and lunch

Onsite parking

Job summary

Cambridge Consultants is seeking an experienced Executive Assistant to support senior stakeholders across busy project teams. The role involves diary management, international travel coordination, and collaboration with other EAs.

The role is office-based with some flexibility to work from home. You will manage complex calendars, schedule multi-time-zone meetings, handle meeting logistics, and assist with travel arrangements while maintaining confidentiality and building strong stakeholder

Qualifications

• Experience supporting senior stakeholders in a fast-paced environment.
• MS365 and Teams proficiency required.
• Experience coordinating complex international travel.
• Ability to learn/adapt AI tools to support admin tasks.
• Strong attention to detail and accuracy.
• Ability to handle confidential information reliably.

Responsibilities

• Provide strategic calendar management and time planning support for seniors.
• Schedule complex meetings across multiple time zones.
• Coordinate internal meetings with minute/action taking.
• Organise UK and overseas travel per policy.
• Arrange conferences and client visits; handle logistics.
• Liaise with clients to build relationships.
• Process expense reports and purchase orders.
• Assist with onboarding and induction processes.

Skills

Executive support

Stakeholder mgmt

Multitasking

Travel coordination

Confidentiality

AI tools adaptability

Attention to detail

Relationship building

Tools

MS365

Microsoft Teams

Copilot

Job description

Are you an experienced EA with a proven track record of working in a busy and fast-paced environment and have strong organisational skills?

Overview

As part of our Executive Assistant team, you'll provide support across our Business Units, working with people at all levels.

This is a varied role that includes, diary management for seniors and arranging travel for our busy project teams - no two days look the same. You'll be given the autonomy to manage your own workload whilst working collaboratively with fellow EAs on a range of tasks and providing cover when needed.

This is an office-based role with some flexibility to work from home.

What you'll be doing

• Provide strategic calendar management and time planning support for seniors.

• Schedule complex meetings across multiple time zones.

• Coordinate internal meetings, which may include minute/action taking, supported by AI tools such as Copilot and Claude.

• Organise UK and overseas travel in line with our policy.

• Organise conference attendance and associated travel arrangements.

• Liaise with our clients when arranging meetings, building a strong working relationship.

• Arrange tours of our facilities and be on hand to support client visits.

• Perform general administrative tasks such as pulling together expense reports and raising purchase orders.

• Process statements of work and obtain signatures for contracts.

• Manage the induction and onboarding process for new employees.

• Work with your line manager to ensure smooth running of the business, including coordinating cover during periods of leave.

What you'll need to succeed

• Relevant experience within a similar role.

• Experience supporting senior stakeholders in a fast-paced environment. Be able to multi-task.

• Proficiency in using MS365 and Microsoft Teams.

• Experience coordinating complex international travel.

• Comfortable using, or willing to learn, AI tools such as Copilot to support administrative tasks.

• Must be able to prioritise work effectively and communicate with key stakeholders regarding deadlines.

• Strong attention to detail and accuracy

• Complete reliability handling confidential, sometimes sensitive information.

• A proactive team player with a strong desire to muck in where required.

What we offer

• 25 days annual leave plus bank holidays (with the option to buy 10 more a year)

• Company bonus (profit share)

• Flexible working patterns and hybrid working

• Medical insurance, life assurance and group income protection

• Employee assistance programme and mental health support group

• Enhanced parental leave

• Sabbatical leave

• Travel insurance (business and leisure)

• Generous company pension plan

• Personalised career development and training plans

• Free breakfast and two-course lunch in the office every day

• Free onsite parking and we are close to public transport links

• A variety of events organised by our social committee, ranging from summer and Christmas parties to board game nights and socials at our own rooftop bar!