Team Executive Assistant

Two Circles; Greater London; On-site; GBP 38,000 - 54,000; Full time

Benefits offered by this job

Renowned Team Days often throughout of

Summer Away Days

23 standard days of holiday (+1)

Discretionary Bonus based on company‑s

Performance Reviews every 6 months

Private healthcare (Vitality) and/or H

Mobile phone contribution

Sport Challenge contribution

Gym membership contribution

1 x annual kit drop

Job summary

Two Circles is seeking an experienced Executive Assistant to join our London-based executive team. You will own a senior portfolio, manage complex diaries and international travel, and prepare leaders for pivotal moments with autonomy.

You will leverage AI tools to streamline processes and collaborate with the EA team to maintain high standards of discretion and effectiveness. You will shape how executives work, build relationships across the business and externally, and ensure proactive,

Qualifications

• Proven ownership of a C‑Suite or senior‑leadership portfolio.
• Experience managing complex diaries and international travel for a senior leader.
• Experience acting on an executive's behalf and influencing stakeholders without direct authority.
• Strong Microsoft 365 skills including Copilot.
• Hands‑on experience using AI tools in day‑to‑day work with confidentiality.
• Experience in a fast‑paced, high‑stakes environment.

Responsibilities

• Own your portfolio: act as the proactive right hand to your Group leaders, anticipating needs and managing competing priorities with full autonomy.
• Run complex diaries and travel: manage frequently changing schedules across teams, offices and time zones, protecting your executive's time and focus.
• Prepare for key moments: own selective meeting prep and follow‑through.
• Represent your executive: be a trusted point of contact for internal and external stakeholders, communicating with professionalism and judgement on their behalf.
• Build relationships: develop trusted external relationships and connect people across the business.
• Shape how your executive works: set operating rhythms, challenge what doesn't work and recommend better ways of working.
• Bring AI to the role: explore and apply AI tools to improve how you and your executive work.
• Handle confidential information: exercise absolute discretion with highly sensitive material.
• Raise the standard together: work closely with the EA to the CEO and wider EA support team, contributing to shared standards and ways of working.

Skills

C‑Suite ownership

Diary management

Influence without authority

MS 365 Copilot

AI tools experience

Fast-paced environment

Tools

Copilot

Job description

We are Two Circles. We are a Sports & Entertainment Marketing business. We grow audiences and revenues. We do that by knowing fans best. We work with clients to help them understand & influence what their fans are doing – the way fans spend their money, the events that fans attend, the channels fans respond to, the content fans watch and more. And we use the understanding this gives us to help our clients grow. Grow their audiences and grow their revenues - both direct to consumer and business to business revenues. Our platforms and services are trusted by over 1000 clients globally, including the English Premier League, Red Bull, UEFA, VISA, the NFL, Nike and Amazon. We are over 1000 people, based out of 15 offices, and we deliver work for sports and entertainment businesses of all shapes and sizes all over the world.

About the Role

We're looking for an experienced, proactive and personable Executive Assistant to join our Executive team in London - from where we work in the office most of the week. The role will work very closely with our Lead EA to the CEO and the wider EA Support Team. You'll take full ownership of a portfolio within our Group leadership team.

This is a varied, high-stakes role. You'll anticipate your executives' needs, manage competing priorities with full autonomy, and prepare them for the moments that matter. You'll build trusted relationships across the business and externally on their behalf, and you'll keep improving how you and your executives work, including through smart use of AI tools.

You'll already have proven full ownership of a senior portfolio. You're ready to go beyond keeping the diary under control, to shaping how your executive spends their time.

Key Responsibilities

• Own your portfolio: act as the proactive right hand to your Group leaders, anticipating needs and managing competing priorities with full autonomy
• Run complex diaries and travel: manage frequently changing schedules across teams, offices and time zones, protecting your executive's time and focus
• Prepare for key moments: own selective meeting prep and follow-through
• Represent your executive: be a trusted point of contact for internal and external stakeholders, communicating with professionalism and judgement on their behalf
• Build relationships: develop trusted external relationships and connect people across the business
• Shape how your executive works: set operating rhythms, challenge what doesn't work and recommend better ways of working
• Bring AI to the role: explore and apply AI tools to improve how you and your executive work, for example meeting prep, research, drafting and summarising, and share what works with the wider team
• Handle confidential information: exercise absolute discretion with highly sensitive material
• Raise the standard together: work closely with the EA to the CEO and wider EA support team, contributing to shared standards and ways of working

Experience

• Proven ownership of a C-Suite or senior-leadership portfolio as an Executive Assistant or Personal Assistant, typically 2+ years, showing full ownership rather than task delivery
• Track record managing complex diaries, international travel and competing priorities for a senior leader
• Experience acting on an executive's behalf and influencing stakeholders without direct authority
• Strong Microsoft 365 skills (Outlook, PowerPoint, Excel, Teams), including Copilot
• Hands-on experience using AI tools (for example Copilot, Claude or ChatGPT) in your day-to-day work, with sound judgement on confidentiality and data protection
• Experience in a fast-paced, high-stakes environment

Skills and Attributes

• Anticipates and prioritises: sees what your executive needs before they do, and prepares them for key moments
• Highly organised: excellent time management, able to juggle shifting leaders priorities
• Strong communicator: confident, personable and professional with senior stakeholders, inside and outside the business
• Independent: takes ownership and acts on your executive's behalf with minimal supervision
• Curious about AI tooling: keen to test new tools, work out where they save time or lift quality in your role, and bring ideas to your executive and the team
• Detail-focused: accurate, high-quality work, even to tight deadlines
• Adaptable: comfortable with changing priorities and last-minute requests at fast pace
• Discreet and trustworthy: handles sensitive information with the utmost professionalism
• Collaborative: builds strong relationships across the business and influences without authority

What can we offer you?

We offer a benefits package to suit you and your lifestyle! Out of a core monthly budget, you can choose your own comprehensive benefit package.

• Renowned Team Days often throughout the year
• Summer Away Days
• 23 standard days of holiday (+1 Birthday, +1 Well-being Day, +1 'Big Life Event', and +1 Admin Day), closure of office over Christmas (plus Bank Holidays)
• Discretionary Bonus based on company performance
• Performance Reviews every 6 months with discretionary salary increases
• Private healthcare (Vitality) and/or Health Care Plan (Medicash)
• Mobile phone contribution
• Sport Challenge contribution
• Gym membership contribution
• 1 x annual kit drop