Executive Assistant

EC Resourcing; Cambridgeshire and Peterborough; Ibrido; GBP 32.000 - 45.000; Tempo pieno

Descrizione del lavoro

EC Resourcing is seeking an experienced Executive Assistant to join our close-knit team in a dynamic science-focused environment. The role offers hybrid working with in-office collaboration, complex scheduling, and high-impact administrative support across business units.

You will manage calendars, coordinate meetings, arrange international travel, process expenses and contracts, and assist with presentations and inductions while liaising with Accounts, Logistics, and Reception to ensure smooth

Competenze

• Significant experience providing executive/administrative support in fast-paced environments.
• Proficiency with Microsoft Office Suite and video conferencing (Teams) preferred.

Mansioni

• Calendar & Time Management: Provide effective calendar management and strategic schedule coordination for senior leaders.
• Meeting & Workshop Support: Organize internal and external meetings, prepare agendas, record key actions, and track follow-ups.
• Client & Site Visits: Liaise with external clients to arrange site visits, coordinate tours, and deliver high-standard administrative hospitality.
• International Travel Logistics: Manage complex international travel arrangements and logistics, ensuring compliance with company policies.
• Core Administration: Handle expense reports, purchase orders, statements of work (SOWs), and contract signature workflows.
• Project & Team Collaboration: Assist with presentations, reports, and correspondence; coordinate new starter inductions; and collaborate with Accounts, Logistics, and Reception teams.
• Business Continuity: Work closely with line management and team members to maintain smooth operations and provide cover during absences.

Conoscenze

Executive support

Calendar management

Travel logistics

Stakeholder liaison

MS Office

Strumenti

Salesforce

LinkedIn

DocuSign

Descrizione del lavoro

Welcome to a dynamic, forward-thinking environment within the scientific sector. We pride ourselves not only on pioneering work and operational excellence, but also on fostering a beautiful working environment where our employees thrive. If you are looking for a workplace that combines stunning surroundings, modern facilities, and a supportive, collaborative culture, this is the place for you.

The Role

We are seeking an experienced, proactive, and adaptable Executive Assistant (EA) to join our close-knit EA team. In this high-impact role, you will provide comprehensive executive and operational support across our Business Units.
You will be given the autonomy to manage your workload in a fast-paced environment where no two days are the same. Operating primarily from our exceptional office space (approx. 90% in-office), you will enjoy a vibrant team dynamic while retaining hybrid flexibility.

Key Responsibilities

• Calendar & Time Management: Provide effective calendar management and strategic schedule coordination for senior leaders.
• Meeting & Workshop Support: Organize internal and external meetings, prepare agendas, record key actions, and track follow-ups.
• Client & Site Visits: Liaise with external clients to arrange site visits, coordinate tours, and deliver high-standard administrative hospitality.
• International Travel Logistics: Manage complex international travel arrangements and logistics, ensuring compliance with company policies.
• Core Administration: Handle expense reports, purchase orders, statements of work (SOWs), and contract signature workflows.
• Project & Team Collaboration: Assist with presentations, reports, and correspondence; coordinate new starter inductions; and collaborate with Accounts, Logistics, and Reception teams.
• Business Continuity: Work closely with line management and team members to maintain smooth operations and provide cover during absences.

What Can You Bring?

• Proven Experience: Significant and relevant experience within a similar EA or Senior Administrative support role in a fast-paced environment.
• Technical Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and video conferencing tools (e.g., Microsoft Teams). Experience with Salesforce, LinkedIn, and DocuSign is desirable.