Executive Assistant

Sibbald LLP; City of Edinburgh; On-site; GBP 38,000 - 52,000; Full time

Benefits offered by this job

Generous annual leave and bank holiday

Day off on your birthday

Enhanced maternity and paternity leave

Company pension scheme

Cycle to Work scheme

Private healthcare after qualifying

Flexible benefits platform

Job summary

Sibbald LLP in Edinburgh is seeking an Executive Assistant to join our growing team. The role provides executive and administrative support to the Senior Executive Assistant and leadership team, coordinating diaries, meetings, travel and events to enable delivery of key priorities.

You will work across the organisation with professionalism, discretion and initiative, handling confidential information and producing reports, presentations and other documentation on time.

Qualifications

• Experience providing executive support to senior leaders.
• Strong understanding of the company’s services, systems and processes.
• Proven ability to work independently and as part of a team.
• Excellent customer service and communication skills.

Responsibilities

• Provide executive and administrative support to board members and senior leaders.
• Coordinate diaries, meetings, travel arrangements and events.
• Produce reports, correspondence, presentations and other documentation accurately and on time.
• Maintain confidentiality and handle sensitive information with discretion.
• Act as a trusted point of contact for senior leaders and assist in driving business projects.
• Support cross-organisational activities to enable efficient operations.

Skills

Administrative support

Discretion

Tools

Microsoft Office

Job description

We are seeking to recruit an Executive Assistant based in our Edinburgh office to join our growing business.

The Role

The role will primarily involve providing executive and administrative support to the Senior Executive Assistant and leadership team, enabling the effective delivery of business priorities and strategic objectives. The role is responsible for coordinating executive activities, managing communications, organising meetings and events, maintaining accurate records and supporting business projects.

The Executive Assistant will work collaboratively across the organisation, exercising professionalism, discretion and initiative to ensure the efficient operation of executive support services.

Role Requirements

• To provide effective and efficient administrative support to board members.
• To maintain a strong understanding of the Company’s services, systems and processes to deliver excellent customer service and to act as a trusted point of contact for senior leaders, anticipating requirements and resolving issues proactively
• Produce reports, correspondence, presentations and other documentation accurately and on time.
• Coordinate diaries, meetings, travel arrangements and events efficiently.
• Maintain a strong understanding of the Company’s services, systems and processes to deliver excellent customer service.
• Management of confidential and sensitive information with discretion.
• Answering incoming telephone calls
• Setting up boardroom for meetings
• Office Reception

Skills + Experience

Full understanding of Microsoft Suite and the proven ability to work individually as well as part of a team. Knowledge of working in an Office environment – Estate Agency/Chartered Surveyors office preferable.

Employee Benefits

• Generous annual leave and bank holiday entitlement
• Day off on your birthday
• Enhanced maternity and paternity leave
• Company pension scheme
• Cycle to Work scheme
• Private healthcare after qualifying period
• Flexible benefits platform

Our team is made up of over 450 highly qualified professionals, located in 25 offices across the UK. They are supported and resourced by a senior team of Managing Partners, Associates and Consultants.

We are an RICS Quality Assured Firm, with qualified Energy Assessors in each of our offices who are able to prepare Home Reports and Energy Performance Certificates for both the commercial and residential sectors. All our valuers have been accredited though the RICS Valuer Registration Scheme.

In everything we do, we aim to maintain the highest possible professional standards. We recruit, train and invest in our staff, offering a structured APC training programme and providing the best possible personal and professional development for all of our people.

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