Executive Assistant

Commercial Ltd; Stamford; On-site; GBP 40,000 - 56,000; Full time

Job summary

Commercial Ltd is recruiting an Executive Assistant to provide high-level support to the CEO from our Stamford, Lincolnshire office. The role combines executive administration, business coordination and the development of persuasive sales proposals to reflect the company’s professional standards.

The successful candidate will manage competing priorities, liaise with internal and external stakeholders, and contribute to commercial activities with strong organisational and technical skills.

Qualifications

• Experience providing high-level executive support to C-suite.
• Excellent organisational and prioritisation skills.
• Strong commercial awareness and proposal development experience.

Responsibilities

• Provide high-level administrative and organisational support to the CEO, managing diary commitments, meetings, and appointments.
• Coordinate meetings, prepare information, track actions and follow-ups, and handle confidential information.
• Create high-quality sales proposals and supporting documents aligned to client briefs.
• Support sales activity, prepare quotations and client-facing materials, ensuring timely delivery of proposals.
• Coordinate multiple projects, maintain records, and improve administrative processes with technology.
• Provide additional administrative and operational support as required.

Skills

Executive support

Diary management

Stakeholder liaison

Sales proposals

Job description

Executive Assistant Location: Stamford, Lincolnshire - Office based ( No hybrid option ) Hours - Monday - Friday - Full time Salary : Competitive, based on experience and suitability for the role Our client is recruiting for a highly professional, commercially minded and exceptionally organised Executive Assistant to provide high-level support to the CEO while playing an important role in the company's commercial activities. This is a varied position combining executive-level administration, business coordination and creative sales proposal development. The successful candidate will be comfortable operating at senior level, managing competing priorities and producing polished, persuasive sales proposals that reflect the company's professional standards. We are looking for someone who combines outstanding organisational ability with commercial awareness, creative thinking and strong technical skills.

Key Responsibilities

• Provide high-level administrative and organisational support to the CEO, ensuring day-to-day priorities are managed effectively. Manage diary commitments, coordinate meetings and organise appointments, ensuring time is prioritised efficiently. Prepare correspondence, reports, presentations and other executive documentation to a consistently high standard.
• Coordinate meetings, prepare relevant information and ensure actions and follow-ups are completed. Handle confidential and sensitive information with discretion and professionalism. Manage incoming communications, helping to prioritise requests and ensure important matters receive appropriate attention. Coordinate business travel, appointments and other arrangements as required. Proactively anticipate the CEO's needs, identify priorities and take ownership of tasks to support the effective running of the business. Act as a professional point of contact for internal and external stakeholders, representing the business to a high standard.
• Sales Proposals & Commercial Support Create and develop high-quality, creative and tailored sales proposals that respond to individual client requirements. Produce professional presentations and supporting documents that clearly communicate the company's offering and commercial value. Interpret client briefs and develop compelling proposals that help convert enquiries into business opportunities.
• Work closely with the team to support sales activity and ensure proposals are delivered accurately and within agreed deadlines. Use creative thinking to develop engaging ways of presenting information and differentiating the company's offering. Support the preparation of quotations, commercial documentation and client-facing materials as required. Maintain a professional and consistent standard across all sales proposals and communications.
• Coordinate multiple projects and priorities, ensuring deadlines and commitments are met. Maintain organised records, documentation and business information. Support the preparation of reports, business documents and management information as required. Identify opportunities to improve administrative processes and make more effective use of technology. Liaise with colleagues, clients and external contacts to ensure effective communication and coordination.
• Provide additional administrative and operational support to the business as required