Executive Assistant

Commercial Recruitment; Stamford; On-site; GBP 42,000 - 56,000; Full time

Job summary

Commercial Recruitment is seeking an Executive Assistant to provide high-level support to the CEO in Stamford. The role combines executive administration, business coordination and the creation of sales proposals to drive commercial activity.

You will work closely with the CEO, managing diary commitments, coordinating meetings and travel, while developing creative proposals for clients and ensuring timely delivery of materials.

Qualifications

• Experience in executive-level administration and diary management.
• Ability to develop tailored sales proposals and presentations.
• Strong organisational skills, discretion and judgement.

Responsibilities

• Provide high-level executive and administrative support to the CEO, managing day-to-day priorities.
• Coordinate meetings, diary commitments and travel arrangements with efficient time management.
• Prepare correspondence, reports and presentations to a high standard.
• Develop creative, tailored sales proposals and client-presentations.
• Support the commercial function with quotations and client materials as required.
• Maintain organised records and management information.
• Identify process improvements and leverage technology to enhance efficiency.
• Liaise with colleagues, clients and external contacts to ensure smooth communication.

Job description

Executive Assistant

Location: Stamford, Lincolnshire - Office based ( No hybrid option )

Hours - Monday - Friday - Full time

Salary : Competitive, based on experience and suitability for the role

Our client is recruiting for a highly professional, commercially minded and exceptionally organised Executive Assistant to provide high-level support to the CEO while playing an important role in the company's commercial activities.

This is a varied position combining executive-level administration, business coordination and creative sales proposal development. The successful candidate will be comfortable operating at senior level, managing competing priorities and producing polished, persuasive sales proposals that reflect the company's professional standards.

We are looking for someone who combines outstanding organisational ability with commercial awareness, creative thinking and strong technical skills.

The Role

Working closely with the CEO, you will provide comprehensive executive and administrative support, helping to ensure the smooth and efficient running of the business.

Alongside your executive responsibilities, you will support the commercial function by developing creative, tailored sales proposals and presentations that respond to client requirements and help generate new business.

This role requires someone who can move confidently between high-level administrative responsibilities and commercially focused projects. You will need to demonstrate initiative, discretion and sound judgement, alongside the ability to produce excellent work to tight deadlines.

Key Responsibilities

Executive Support to the CEO

• Provide high-level administrative and organisational support to the CEO, ensuring day-to-day priorities are managed effectively.
• Manage diary commitments, coordinate meetings and organise appointments, ensuring time is prioritised efficiently.
• Prepare correspondence, reports, presentations and other executive documentation to a consistently high standard.
• Coordinate meetings, prepare relevant information and ensure actions and follow-ups are completed.
• Handle confidential and sensitive information with discretion and professionalism.
• Manage incoming communications, helping to prioritise requests and ensure important matters receive appropriate attention.
• Coordinate business travel, appointments and other arrangements as required.
• Proactively anticipate the CEO's needs, identify priorities and take ownership of tasks to support the effective running of the business.
• Act as a professional point of contact for internal and external stakeholders, representing the business to a high standard.

Sales Proposals & Commercial Support

• Create and develop high-quality, creative and tailored sales proposals that respond to individual client requirements.
• Produce professional presentations and supporting documents that clearly communicate the company's offering and commercial value.
• Interpret client briefs and develop compelling proposals that help convert enquiries into business opportunities.
• Work closely with the team to support sales activity and ensure proposals are delivered accurately and within agreed deadlines.
• Use creative thinking to develop engaging ways of presenting information and differentiating the company's offering.
• Support the preparation of quotations, commercial documentation and client-facing materials as required.
• Maintain a professional and consistent standard across all sales proposals and communications.

Business Coordination & Administration

• Coordinate multiple projects and priorities, ensuring deadlines and commitments are met.
• Maintain organised records, documentation and business information.
• Support the preparation of reports, business documents and management information as required.
• Identify opportunities to improve administrative processes and make more effective use of technology.
• Liaise with colleagues, clients and external contacts to ensure effective communication and coordination.
• Provide additional administrative and operational support to the business as required