Executive Assistant

Parkside; Southall; On-site; GBP 30,000 - 32,000; Full time

Job summary

Parkside in Southall seeks an Executive Assistant to support the Business Director in a busy, growing food business. You will manage diaries, organise travel, prepare briefing materials and lead meetings with internal teams and external partners.

The role rewards proactive organisation, tech savviness and discretion, with strong opportunities to shape processes and improve efficiency using AI tools. Fluent English and Hindi are valued in this hands-on, high-responsibility position.

Qualifications

• Graduate with a bachelor's degree.
• Highly organized and proactively driven.
• Confident communicating with people at all levels.
• Able to manage multiple priorities effectively.
• Tech-savvy and quick to learn new systems.
• Creative with practical problem-solving.
• Proficient in PowerPoint, Excel and other digital tools.
• Interested in using AI to boost productivity.
• Fluent in English and Hindi.

Responsibilities

• Manage the Business Director's diary, appointments and reminders.
• Organise travel, meetings and site visits.
• Take meeting notes and ensure actions are followed up.
• Prepare presentations, reports and briefing documents.
• Liaise confidently with colleagues, suppliers and stakeholders.
• Track outstanding tasks and deadlines.
• Coordinate projects and day-to-day activities.
• Support with site visits and outlet operations.
• Utilise technology and AI tools to improve efficiency.
• Suggest new ways of working and maintain discretion.

Skills

Diary management

Travel coordination

Meeting notes

Stakeholder communication

Multi-tasking

AI productivity tools

Hindi language

Education

Bachelor's degree

Tools

PowerPoint

Excel

Job description

Executive Assistant to Business Director

Southall | £30,000–£32,000 | 40 hours per week

We are looking for a confident, organised and tech-savvy Executive Assistant to work closely with a Business Director in a fast-paced and growing food business.

This is a varied role for someone who enjoys being busy, taking responsibility and making things happen. You will act as a key support to the Business Director, helping them stay organised, on top of priorities and prepared for meetings, travel and business activities.

The Role

• Manage the Business Director's diary, appointments and reminders
• Organise travel, meetings and visits to different sites
• Take meeting notes and ensure actions are followed up
• Prepare presentations, reports and briefing documents
• Liaise confidently with colleagues, suppliers and other stakeholders
• Keep track of outstanding tasks and deadlines
• Help coordinate projects and day-to-day business activities
• Support with organising site visits and outlet operations
• Use technology and AI tools to work smarter and improve efficiency
• Bring ideas and suggest new ways of working
• Handle confidential information with discretion

About You

• A graduate with a bachelor's degree
• Highly organised and naturally proactive
• Confident communicating with people at all levels
• Comfortable managing multiple priorities
• Tech-savvy and quick to learn new systems
• Creative and able to think of practical solutions
• Confident using PowerPoint, Excel and other digital tools
• Interested in using AI to improve productivity
• Flexible and willing to get involved wherever needed
• Professional, reliable and discreetFluent in English and Hindi

This is an excellent opportunity for someone who wants a hands-on role with real responsibility and close exposure to senior management, where no two days are likely to be the same