Executive Assistant

Stafffinders' Client; Renfrew; On-site; GBP 30,000 - 39,000; Full time

Job summary

Stafffinders' Client in Hillington seeks an Executive Assistant to join as a permanent, on-site right-hand to the CEO. You will provide high-level support, keep priorities on track and help the Director stay organized in a fast-paced, entrepreneurial environment.

Ideal candidates will be proactive, highly organised and capable of handling confidential information while managing diaries, travel and multi-channel communications. This is a full-time, on-site role based in Hillington.

Qualifications

• Proven experience supporting a Director or CEO in a fast-paced environment.
• Excellent written and verbal communication with strong attention to detail.
• Able to manage competing priorities and anticipate needs.
• Full UK driving licence and access to own vehicle.

Responsibilities

• Manage a demanding and frequently changing diary with meetings, travel and appointments.
• Prioritise emails, calls and correspondence and draft responses.
• Prepare reports, presentations, briefing notes and papers for meetings.
• Take minutes and track actions to ensure deadlines are met.
• Act as first point of contact for clients, colleagues and external contacts.
• Organise meetings, events, lunches and occasional travel arrangements.
• Handle sensitive information with discretion and support with expenses and wider administration.
• Maintain accurate records and contact details; anticipate Director's needs to keep the day running smoothly.

Skills

Diary management

Calendar management

Travel arrangements

Email & phone handling

Stakeholder liaison

Proactive organisation

Tools

Microsoft Office

Job description

Are you a proactive and highly organised Executive Assistant, Personal Assistant or Senior EA ready to become the trusted right hand to a CEO?

We're recruiting for permanent Executive Assistant to join an award-winning, entrepreneurial family business in Hillington. Working closely with the CEO, you’ll play an integral role in the smooth running of the business, keeping priorities on track, anticipating what's needed and providing trusted day-to-day support in a fast paced and ambitious environment.

If you are a proactive professional who excels at keeping senior leaders organised in a fast-paced environment, this enticing role is perfect for you!

What you will get in your new role

• Competitive salary between £30,000 and £39,000 per annum
• Full-time, permanent position
• On-site role based in Hillington
• Opportunity to work within a thriving, entrepreneurial commercial environment

Responsibilities in your new role as Executive Assistant

You will provide trusted, high-level support to a Director within a fast-paced, entrepreneurial organization. Acting as a key point of support, you’ll ensure the Director remains organized, prepared and focused on key priorities, confidently managing changing demands and adapting quickly as plans and priorities evolve. Your responsibilities will include:

• Managing a demanding and frequently changing diary, including meetings, appointments and travel
• Prioritising emails, calls and correspondence, and drafting responses where appropriate
• Preparing reports, presentations, briefing notes and meeting papers
• Taking minutes, tracking agreed actions and ensuring deadlines are not missed
• Acting as a professional first point of contact for clients, colleagues and external contacts
• Organising meetings, events, lunches and occasional travel arrangements
• Handling sensitive and confidential information with complete discretion
• Supporting with expenses, invoices and wider administration
• Maintaining accurate records, documents and contact details
• Anticipating what the Director will need next, resolving issues early and keeping the day running smoothly

Your personality, experience and qualifications

You'll have proven experience supporting a Director or senior leadership team, ideally within a fast-paced, growing or entrepreneurial business. Proactive and confident, you'll be comfortable taking ownership of your responsibilities, using your initiative and anticipating what needs to be done before being asked.

Highly organised and approachable, you'll bring excellent written and verbal communication skills, strong attention to detail and the ability to manage multiple competing priorities. You'll thrive in a demanding environment, adapt quickly when plans change and communicate confidently and professionally with stakeholders at all levels.

A full UK driving licence and access to your own vehicle are essential. This is a full-time, on-site position based in Hillington.