Executive Assistant

Parkside; Greater London; On-site; GBP 30,000 - 32,000; Full time

Job summary

Parkside in Southall (Greater London) is seeking an Executive Assistant to support the Business Director in a fast-growing food business. The role is varied, requiring organisation, discretion and proactive problem-solving.

You will manage diaries, coordinate travel and meetings, prepare presentations and reports, and liaise with stakeholders. A degree and fluency in English and Hindi are essential, with a tech-savvy approach including AI tools to boost productivity.

Qualifications

• Bachelor's degree required.
• Fluent in English and Hindi; other languages a plus.
• Highly organised and proactive.
• Confident communicating with people at all levels.
• Tech-savvy with PowerPoint, Excel and other digital tools.
• Interested in using AI to improve productivity.
• Discreet, reliable and professional.

Responsibilities

• Manage the Business Director's diary, appointments and reminders.
• Organise travel, meetings and site visits.
• Take meeting notes and ensure actions are followed up.
• Prepare presentations, reports and briefing documents.
• Liaise confidently with colleagues, suppliers and other stakeholders.
• Keep track of outstanding tasks and deadlines.
• Help coordinate projects and day-to-day activities.
• Support with site visits and outlet operations; use AI tools to improve efficiency.
• Bring ideas and suggest new ways of working.
• Handle confidential information with discretion.

Skills

English

Hindi

Highly organised

Proactive

Effective communicator

Multitasking

AI productivity mindset

Education

Bachelor's degree

Tools

PowerPoint

Excel

Job description

Executive Assistant to Business Director

Southall
£30,000 £32, hours per week

We are looking for a confident, organised and tech-savvy Executive Assistant to work closely with a Business Director in a fast-paced and growing food business.

This is a varied role for someone who enjoys being busy, taking responsibility and making things happen. You will act as a key support to the Business Director, helping them stay organised, on top of priorities and prepared for meetings, travel and business activities.

About You We are looking for someone who is:

• A graduate with a bachelor's degree
• Fluent in English and Hindi; Gujarati, Punjabi or another Indian language would be advantageous.
• Highly organised and naturally proactive
• Confident communicating with people at all levels
• Comfortable managing multiple priorities
• Tech-savvy and quick to learn new systems
• Creative and able to think of practical solutions
• Confident using PowerPoint, Excel and other digital tools
• Interested in using AI to improve productivity
• Flexible and willing to get involved wherever needed
• Professional, reliable and discreet

The Role

• Manage the Business Director's diary, appointments and reminders
• Organise travel, meetings and visits to different sites
• Take meeting notes and ensure actions are followed up
• Prepare presentations, reports and briefing documents
• Liaise confidently with colleagues, suppliers and other stakeholders
• Keep track of outstanding tasks and deadlines
• Help coordinate projects and day-to-day business activities
• Support with organising site visits and outlet operations
• Use technology and AI tools to work smarter and improve efficiency
• Bring ideas and suggest new ways of working
• Handle confidential information with discretion

This is an excellent opportunity for someone who wants a hands-on role with real responsibility and close exposure to senior management, where no two days are likely to be the same.