Executive Assistant

Pertemps Network Group; Scotland; On-site; GBP 30,000 - 42,000; Full time

Job summary

Pertemps Network Group is recruiting for an experienced Executive Assistant to support a Director in a busy financial services environment. The role focuses on proactive diary management, client liaison and efficient coordination of communications and documentation.

The successful candidate will be highly organised, professional and capable of handling confidential information while delivering exceptional client-facing support.

Qualifications

• Previous experience in an Executive Assistant, PA or senior administrative role.
• Ideally, a background in financial services, wealth management or another professional services environment.
• Excellent communication skills with a confident, professional and personable approach to client interaction.
• Highly organised, proactive and comfortable managing multiple priorities.
• Strong attention to detail, discretion and the ability to handle confidential information.
• Confident using Microsoft Office and administrative systems.

Responsibilities

• Provide comprehensive administrative and organisational support to a Director.
• Manage diaries, meetings, correspondence and appointments.
• Act as a key point of contact for clients, handling enquiries professionally and efficiently.
• Coordinate client meetings, documentation and follow-up communications.
• Prepare reports, correspondence and other business documentation.
• Maintain accurate client records and internal systems.
• Proactively manage priorities and ensure the smooth running of day-to-day activities.

Skills

Executive Assistant experience

Diary management

Client communication

Organisational skills

Tools

MS Office

Job description

Working Pattern: Monday to Friday, office-based role

Pertemps is delighted to be recruiting an experienced Executive Assistant on behalf of an established and respected financial services business based in Ayrshire.

This is an excellent opportunity to join a successful organisation, providing dedicated support to one of its Directors while playing an important role in client communication and the smooth running of daily business operations.

We are looking for a highly organised, professional and personable individual who enjoys a varied role, takes ownership of responsibilities and is confident dealing directly with clients.

Key Responsibilities

• Provide comprehensive administrative and organisational support to a Director.
• Manage diaries, meetings, correspondence and appointments.
• Act as a key point of contact for clients, handling enquiries professionally and efficiently.
• Coordinate client meetings, documentation and follow-up communications.
• Prepare reports, correspondence and other business documentation.
• Maintain accurate client records and internal systems.
• Proactively manage priorities and ensure the smooth running of day-to-day activities.

About You

• Previous experience in an Executive Assistant, PA or senior administrative role.
• Ideally, a background in financial services, wealth management or another professional services environment.
• Excellent communication skills with a confident, professional and personable approach to client interaction.
• Highly organised, proactive and comfortable managing multiple priorities.
• Strong attention to detail, discretion and the ability to handle confidential information.
• Confident using Microsoft Office and administrative systems.

This is a key appointment offering the chance to work closely with a senior Director in an established business, taking on a varied and trusted role with significant client interaction.

The position would suit someone who enjoys being an integral part of a professional team and takes pride in providing exceptional organisational and client support.