Executive Assistant

Confidential; City of Edinburgh; Hybrid; GBP 32,000 - 45,000; Full time

Benefits offered by this job

Hybrid working

Permanent role

Job summary

Confidential is seeking an experienced Executive Assistant to support partners in a leading consultancy. Based in Central Edinburgh with hybrid working, the role is full-time and permanent with salary negotiable based on experience.

You will manage complex diaries, coordinate international travel, prepare presentations and handle day-to-day admin while maintaining confidentiality. You will liaise with board-level stakeholders, support with process improvements, and leverage technology to boost

Qualifications

• Extensive experience as PA/EA or senior administration at board level.
• First-class interpersonal and written/verbal communication skills.
• Excellent organisation with ability to prioritise and pivot when needed.
• Confidence building relationships with Partners and external stakeholders at Board level.
• Solid IT skills with interest in leveraging technology including AI to improve efficiency.

Responsibilities

• Provide comprehensive EA support to Partners, managing complex diaries and priorities.
• Coordinate meetings, appointments and business commitments with stakeholder readiness.
• Arrange domestic and international travel and related logistics.
• Act as professional first point of contact for clients and stakeholders.
• Organise Partner meetings, prepare presentations and track follow-up actions.
• Coordinate events, client meetings and corporate dinners.
• Support day-to-day business administration including invoicing and expenses.
• Manage relationships with third-party suppliers and service providers.
• Identify opportunities to improve processes and leverage technology to reduce workload.
• Maintain complete confidentiality when handling sensitive information.

Skills

PA/EA experience

Interpersonal skills

Organisation skills

Board-level relationships

IT and AI awareness

Job description

Executive Assistant

Based in Central Edinburgh hybrid working available

Full Time hours Monday to Friday

Permanent role

Salary is entirely negotiable depending on experience

Search Consultancy are delighted to be partnered exclusively with a leading consultancy firm to recruit this integral support role for their Senior team.

Duties include:

• Providing comprehensive Executive Assistant support to the Partners of the business, managing complex and fast-changing diaries, schedules and priorities
• Coordinating meetings, appointments and business commitments, ensuring stakeholders are fully prepared and informed
• Arranging domestic and international travel, accommodation, restaurants and associated logistics
• Act as a professional first point of contact for all clients & stakeholders
• Organising Partner meetings, preparing presentations and documentation, and tracking follow-up actions.
• Coordinating events, networking functions, client meetings and corporate dinners
• Supporting with day-to-day business administration including invoicing, expenses, stationery and office management
• Managing relationships with third-party suppliers and service providers
• Identifying opportunities to improve processes, introduce efficiencies and leverage technology to reduce administrative workload
• Maintaining complete confidentiality in your work when handling sensitive commercial and business information

Required skills and experience:

• Extensive previous experience as a PA, EA or Senior/Board level Administration and diary management experience - this experience is ESSENTIAL
• First class interpersonal & communication skills, both written and verbal - this is also ESSENTIAL
• Excellent organisation skills, with the ability to prioritise & complete a busy workload effectively and the ability to pivot your focus where required to deal with conflicting priorities
• Confidence in building relationships with not only the Partners of the business, but also with external stakeholders at Board level
• Solid IT Skills with an interest in leveraging technology including AI to improve business efficiency

Please note that only applicants who have the required skills and experience detailed above will be considered for this role.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.