Executive Assistant

Search; City of Edinburgh; Hybrid; GBP 45,000 - 65,000; Full time

Job summary

Search Consultancy are partnering with a leading consultancy firm to recruit an Executive Assistant for their Senior team based in Central Edinburgh. The role offers hybrid working and responsibilities include managing complex diaries, coordinating meetings and travel, and providing highly professional executive support.

The successful candidate will possess extensive PA/EA experience, first‑class communication skills, and strong organisational abilities to handle confidential information and

Qualifications

• Extensive experience as PA/EA or senior board level administration with diary management is essential.
• First class interpersonal and communication skills are essential.
• Excellent organisation skills with the ability to prioritise a busy workload.
• Confidence building relationships with Partners and external stakeholders at board level.
• Solid IT skills and interest in leveraging technology including AI to improve efficiency.

Responsibilities

• Provide comprehensive EA support to 5 Partners, managing complex diaries and schedules.
• Coordinate meetings, travel, and logistics, ensuring stakeholders are prepared.
• Prepare presentations and documentation for Partner meetings; track follow-ups.
• Support day-to-day admin including invoicing, expenses, and office management.
• Liaise with suppliers and service providers; identify process improvements and efficiencies.

Skills

Diary management

Executive support

Communication skills

Organisational skills

Stakeholder management

IT literacy

AI awareness

Job description

Executive Assistant

Based in Central Edinburgh | hybrid working available

Full Time hours | Monday to Friday

Permanent role

Salary is entirely negotiable depending on experience

Search Consultancy are delighted to be partnered exclusively with a leading consultancy firm to recruit this integral support role for their Senior team.

The successful candidate will be responsible for providing comprehensive Executive Assistant support to 5 Partners.

Duties involved in this role will include:

• Providing comprehensive Executive Assistant support to the Partners of the business, managing complex and fast-changing diaries, schedules and priorities
• Coordinating meetings, appointments and business commitments, ensuring stakeholders are fully prepared and informed
• Arranging domestic and international travel, accommodation, restaurants and associated logistics
• Act as a professional first point of contact for all clients & stakeholders
• Organising Partner meetings, preparing presentations and documentation, and tracking follow-up actions.
• Coordinating events, networking functions, client meetings and corporate dinners
• Supporting with day-to-day business administration including invoicing, expenses, stationery and office management
• Managing relationships with third-party suppliers and service providers
• Identifying opportunities to improve processes, introduce efficiencies and leverage technology to reduce administrative workload
• Maintaining complete confidentiality in your work when handling sensitive commercial and business information

In order to be considered for this role your skills and experience should include:

• Extensive previous experience as a PA, EA or Senior/Board level Administration and diary management experience - this experience is ESSENTIAL
• First class interpersonal & communication skills, both written and verbal - this is also ESSENTIAL
• Excellent organisation skills, with the ability to prioritise & complete a busy workload effectively and the ability to pivot your focus where required to deal with conflicting priorities
• Confidence in building relationships with not only the Partners of the business, but also with external stakeholders at Board level
• Solid IT Skills with an interest in leveraging technology including AI to improve business efficiency

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.