Executive Assistant

Confidential; Nottingham; On-site; GBP 21,000 - 27,000; Full time

Job summary

Confidential is recruiting an Operations Assistant for a busy Nottingham school. The role supports the Senior Leadership Team and Headteacher, handling diary management, meeting coordination and confidential information with discretion.

Applicants should have school administration experience and be proficient with the Arbor system and Microsoft Office. This is a structured role with varying priorities and sensitive data responsibilities.

Qualifications

• Experience in school administration.
• Hands-on experience with Arbor management system (essential).
• Strong administrative and organisational abilities.
• Proficient using Microsoft Office including Outlook, Word, and Excel.

Responsibilities

• Provide comprehensive administrative support to Senior Leadership Team and Headteacher.
• Manage Headteacher's diary, arrange meetings and coordinate appointments.
• Screen incoming calls and handle enquiries professionally.
• Coordinate room bookings and meeting arrangements.
• Support pupil attendance administration.
• Provide HR and general administrative assistance.
• Prepare and distribute daily and weekly staff briefings.
• Handle sensitive information with discretion.
• Utilise Microsoft Office and Arbor system for tasks.
• Forward plan and anticipate leadership team administrative needs.

Skills

Admin support

Diary management

MS Office

Confidentiality

Tools

Arbor

Job description

Operations Assistant School Administration

Location: Nottingham
Hours: Monday Thursday, 8:00am 4:00pm Friday, 8:00am 3:30pm
Start Date: Immediate

The Supply Register is currently recruiting for an experienced Operations Assistant to join a busy school in Nottingham, providing essential administrative support to the Senior Leadership Team, including the Headteacher.

This is a varied and responsible role, requiring someone with previous school-based administration experience who can confidently manage competing priorities and work with highly confidential information.

Key Responsibilities:

• Providing comprehensive administrative support to the Senior Leadership Team and Headteacher.
• Managing the Headteacher's busy diary, arranging meetings and coordinating appointments.
• Screening incoming telephone calls and dealing with enquiries professionally.
• Managing room bookings and meeting arrangements.
• Supporting with pupil attendance administration.
• Providing HR and general administrative support.
• Preparing and distributing daily and weekly staff briefings.
• Handling sensitive and confidential information with discretion.
• Using Microsoft Office packages and the Arbor school management system.
• Forward planning and anticipating the administrative needs of the leadership team.

The Ideal Candidate:

• Has previous experience working within a school environment.
• Has hands-on experience using the Arbor management system (essential).
• Has strong administrative and organisational skills.
• Is confident using Microsoft Office packages, including Outlook, Word and Excel.
• Can manage a busy workload, multitask and prioritise effectively.
• Remains calm and professional when working under pressure.
• Has the initiative to forward plan, think ahead and work independently.
• Demonstrates excellent attention to detail.
• Understands the importance of confidentiality and handling sensitive information appropriately.

Safeguarding & Compliance Requirements

As this role is based within a school, all candidates must successfully complete our safeguarding and compliance process before commencing work.

This includes:

• Enhanced DBS certificate (DBS registered on the Update Service is advantageous) or willingness to obtain a new Enhanced DBS.
• Minimum of two satisfactory employer references covering the previous 24 months.
• Three references if you have not previously worked with children.
• Character references to cover any gaps in employment.
• Right to Work verification.
• Two proofs of address (utility bill/bank statement dated within the last three months, or council tax documentation within the last 12 months).
• Proof of National Insurance number.
• Proof of any name changes, where applicable.
• Overseas police clearance if you have lived or worked abroad for more than six months.
• Completion of mandatory online safeguarding and compliance training.