Executive Assistant

Luminate; Newport; Hybrid; GBP 19,000 - 23,000; Part time

Benefits offered by this job

Flexible work

Education support

Medical plan

Dental plan

Pension 6.8%

Team events

25 days holiday

Job summary

Luminate is seeking an experienced PA to the Board for Newport, Isle of Wight. The role offers hybrid working (3 days on-site) with pro rata salary for 20 hours per week. You will support Directors and SLT with confidential EA duties, board papers, and project coordination.

You'll manage complex diaries, plan international travel, coordinate meetings, and oversee office operations as the team moves to a new Ryde facility.

Qualifications

• Significant PA experience (5+ years) supporting Directors or SLT
• Strong diary management for multiple time zones
• Experience coordinating UK and international travel and expenses
• Vendor, office, and event coordination experience

Responsibilities

• Provide proactive EA support including briefs, reports, and presentations
• Manage complex diaries across time zones
• Coordinate UK and international travel and expenses
• Organise Board and leadership meetings, take minutes and track actions
• Lead administrative staff and support Board-led projects
• Plan and deliver events from away days to VIP visits
• Oversee facilities and support move to Ryde
• Manage suppliers, quotes, POs and budgets to ensure value

Skills

Diary management

Travel coordination

Stakeholder management

Minute taking

Team leadership

Budget awareness

Discretion

Written communication

Tools

Microsoft 365

Job description

Location: Newport, Isle of Wight (on-site 3 days / hybrid)

Employment type: Part-time 20 hours per week, working Monday- Thursday.

Contract type: Permanent

PA to the Board

Newport, Isle of Wight (moving to a new facility in Ryde) | Full-time or Part-time | £40,000 (pro rata for part-time 20 hours, £21,333 actual salary)

Are you an experienced PA who keeps complex operations running smoothly and earns the trust of senior leaders? We're looking for an Executive Assistant / PA to support our Board of Directors and Senior Leadership Team. This is a newly created position due to growth.

About us

We are a leading defence technology business and part of a global international group. We deliver high-technology solutions for the military, defence and homeland security markets. Our Isle of Wight team is growing, and we have recently bought a new facility in Ryde.

The role

You’ll be the first point of contact and trusted gatekeeper to the Board, giving high-level, confidential support so our Directors can focus on the decisions that matter most. It’s a varied role at the heart of the business. As well as core EA work, you’ll lead on office operations, events, suppliers and Board-led projects.

What you’ll be doing

• Providing proactive EA support to Directors and Senior Leaders: correspondence, briefing packs, reports and presentations
• Managing complex, fast-moving diaries across multiple time zones
• Coordinating complex UK and international travel, itineraries and expenses
• Managing stakeholders across the business, our international group, customers and partners
• Organising Board and leadership meetings, preparing papers, taking minutes and tracking actions
• Leading administrative staff and supporting Board-led projects
• Planning and delivering events, from Board away days to VIP and customer visits
• Overseeing office and facilities operations, including supporting our move to Ryde
• Managing suppliers, quotes, purchase orders and budgets, making sure we get value for money

What we’re looking for

• Significant experience (typically 5+ years) as a PA supporting Directors, Boards or Senior Leadership Teams
• Strong experience managing complex diaries, international travel and stakeholders
• Confident, accurate minute-taking and action tracking
• Experience in event, office, facilities and vendor management
• Team leadership and project support experience
• A proven track record in high-pressure, multinational environments
• Strong commercial awareness and excellent written communication skills
• Advanced Microsoft 365 skills (Outlook, Word, Excel, PowerPoint, Teams)
• Complete discretion, sound judgement and a calm, organised approach

Nice to have

• Knowledge of the defence, military or homeland security sectors
• Eligibility to obtain UK Security Clearance
• A business administration, secretarial or minute-taking qualification

What we offer

• A flexible working policy, including working from home once training is complete
• Support for ongoing education and learning
• The chance to work at the heart of a growing business within a global defence group
• Private medical/dental plans
• 6.8% employer pension contributions
• Team events
• 25 days holiday + bank holidays