Executive Assistant

Benjamin Grace; Manchester; On-site; GBP 35,000 - 52,000; Full time

Job summary

Benjamin-Grace Limited is recruiting for a dynamic Executive Assistant/Office Manager to support senior management in our Manchester office. The role combines high-level administrative duties with office management and involvement in bids and tenders, offering autonomy and growth opportunities.

You will help develop the Manchester office, establish efficient processes, coordinate meetings, and support business development activities alongside the wider commercial team.

Qualifications

• Previous experience as an Executive Assistant, Personal Assistant, Office Manager or in a similar role.
• Excellent organisational skills and attention to detail.
• Strong communication skills and confidence dealing with senior management and external stakeholders.
• Ability to manage competing priorities and meet deadlines.
• Strong IT skills, including Microsoft Office and document preparation.
• Professional and approachable manner with the ability to handle confidential information.
• Proactive attitude and the confidence to work independently.
• Interest in supporting bids, tenders and business development activity.

Responsibilities

• Provide high-level administrative and PA support to senior management.
• Manage diaries, meetings, appointments and travel arrangements.
• Prepare presentations, meeting papers, correspondence and reports.
• Coordinate internal and external meetings, including agendas and minutes where required.

Skills

Executive support

Office coordination

Bid management

Communication

Organisational skills

Independent working

Microsoft Office

Tools

Microsoft Office

Job description

We are working with an established and growing engineering and infrastructure business that is expanding its presence in the North, with Manchester playing a key role in its growth strategy.

This is a newly created position offering the opportunity to join the business at an exciting stage of its development. Combining executive support, office management and involvement in bids and tenders, this role will suit someone who enjoys taking ownership, working closely with senior management and getting involved in the wider commercial side of a business.

You’ll play a key role in supporting the development of the Manchester office, helping establish effective processes and providing essential support as the business continues to grow.

This is an excellent opportunity for someone who wants more than a traditional PA role, offering variety, autonomy and the chance to develop their responsibilities over time.

Key Responsibilities

Executive & PA Support

• Provide high-level administrative and PA support to senior management.
• Manage diaries, meetings, appointments and travel arrangements.
• Prepare presentations, meeting papers, correspondence and reports.
• Coordinate internal and external meetings, including agendas and minutes where required.
• Handle confidential information and sensitive documentation.

Office Management

• Oversee the day-to-day running of the Manchester office.
• Coordinate office facilities, suppliers, equipment and services.
• Establish and maintain effective office procedures and administrative systems.
• Support employee onboarding as the team grows.
• Act as a key point of contact for visitors, clients and suppliers.
• Coordinate meetings, office events and team activities.

Bids, Tenders & Business Support

• Provide administrative and coordination support for bids and tender submissions.
• Assist with the preparation, formatting and presentation of tender documentation.
• Coordinate information and responses from technical and commercial teams.
• Maintain bid trackers, deadlines and submission schedules.
• Support the preparation of company presentations, capability statements and marketing materials.
• Assist with business development activities, client communications and wider commercial initiatives.

Wider Business Support

• Support senior management with projects and business initiatives.
• Identify opportunities to improve administrative processes and ways of working.
• Maintain accurate company records and documentation.
• Take ownership of tasks and projects, helping ensure the business operates efficiently as it grows.

About You

• Previous experience as an Executive Assistant, Personal Assistant, Office Manager or in a similar role.
• Excellent organisational skills and attention to detail.
• Strong communication skills and confidence dealing with senior management and external stakeholders.
• The ability to manage competing priorities and meet deadlines.
• Strong IT skills, including Microsoft Office and document preparation.
• A professional and approachable manner, with the ability to handle confidential information.
• A proactive attitude and the confidence to work independently.
• An interest in supporting bids, tenders and business development activity.

Experience within engineering, construction, civils, rail, infrastructure or another technical environment would be advantageous.

This permanent vacancy is being advertised on behalf of Benjamin-Grace Limited who are acting as an Employment Agency