Business Support Assistant

Saffery; Manchester; On-site; GBP 20,000 - 28,000; Full time

Job summary

Saffery in Manchester is seeking a Business Support Assistant to join the busy Business Support Team. You will provide high-standard administrative support to Executive Assistants, Personal Assistants and fee-earners across the office.

Reporting to the Office Manager, you will handle a wide range of tasks including document preparation, client onboarding support (AML, Letters of Engagement, client checks) and maintaining the client database.

Qualifications

• Strong organisational skills and ability to manage workload in a busy environment.
• Excellent communication and professional approach with eye for detail.
• Proactive and able to work both independently and as part of a team.
• Proficiency in Microsoft Office and willingness to learn training as needed.
• Good numeracy and time management abilities.

Responsibilities

• Copying, printing and scanning.
• Handling incoming and outgoing post and couriers.
• Assisting with document preparation and client onboarding documentation (AML, Letters of Engagement, client checks).
• Maintaining client database and supporting event logistics.
• Meeting room preparation and welcoming external visitors.
• Providing expense claim support for fee-earners when requested.
• Ad hoc administrative tasks as required.
• Covering team members to ensure deadlines are met.

Skills

Organisational skills

Communication

Attention to detail

Microsoft Office

Time management

Numeracy

Team player

Proactive

Tools

Microsoft Office

Job description

Business Support Assistant - Manchester

Our Manchester office is seeking an ambitious individual to join our Business Support Team to provide a high standard of professional and flexible administrative support to Executive Assistants, Personal Assistants and fee-earners across the business.

The role

Our Business Support Assistants provide a wide range of administrative support services to the office.

The responsibilities

Reporting to the Office Manager, responsibilities will include (but are not limited to):

• Copying, printing and scanning.
• Dealing with both incoming and outgoing post, i.e., courier, packages, and special post.
• Assisting with the preparation of various types of documents and correspondence.
• Assisting with new client onboarding including AML, Letters of Engagement, client checks and proactive follow-up with the relevant teams as required.
• Maintaining client database.
• Providing support on event organisation both internal and external and related administrative tasks.
• Support other members of the team and provide cover as and when necessary to ensure that work is completed to a high standard and meets required deadlines.
• Managing meeting room preparation and clearing.
• Meeting and greeting external visitors.
• Preparing and submitting expense claim forms for fee-earners, if requested.
• Ad hoc administrative tasks as and when required.

The team

This role will be part of the wider Business Support Team which consists of the EA/Office Manager, a Personal Assistant and the Business Support Assistant.

You

We are looking for someone who is hard working, that shows initiative and is self-motivated with the following skills, knowledge and experience:

• the ability to organise and manage their own workload within a busy, fast paced environment.
• A flexible, professional approach and have the confidence and ability to communicate effectively.
• A natural team player with a positive and enthusiastic attitude and an excellent eye for detail.
• Excellent communication, organisation and administrative skills.
• Strong time management and prioritisation skills.
• Attention to detail: proof-reading all work and checking formatting, spelling and grammar.
• Effective user of Microsoft software and takes responsibility for undertaking any training required to improve relevant skills to meet the needs of the business.
• Proactive approach and enthusiasm to work independently and as part of a team.
• Should be flexible in approach to working flexibly when required.
• Good English language and grammar skills.
• Good level of numeracy.
• Administration experience in a busy corporate environment is desirable.