Pa/Office Manager In Construction

Katiebard; Walsall; On-site; GBP 26,000 - 36,000; Full time

Job summary

Katiebard in Walsall is seeking an experienced Office Manager/PA to join a growing construction business in a newly created role. You will work closely with the Directors and establish the office function, bringing organisation, structure and efficiency to busy days.

The role combines PA support, office management and general business administration, is office-based, and involves improving processes, organising meetings, and supporting a growing team as the company expands.

Qualifications

• Experience as Office Manager, PA or Senior Administrator.
• Strong organisational skills and ability to juggle priorities.
• Experience with office systems and processes.

Responsibilities

• Provide day-to-day PA and administrative support to the Directors, including diary management, emails, meetings and travel arrangements.
• Take ownership of the day-to-day running of the new head office and ensure it operates efficiently.
• Set up office systems, procedures and administrative processes from scratch.
• Organise management and board meetings, prepare agendas, collate information, take minutes and follow up actions.
• Prepare correspondence, reports, presentations and business documents.
• Coordinate office suppliers, facilities, maintenance and service agreements.
• Support recruitment administration, onboarding, employee records and absence tracking.
• Manage fleet administration including vehicle documentation and insurance.

Skills

Organisation

Diary management

Meeting coordination

Communication

Job description

A newly created role with the opportunity to make it your own!We are recruiting for a growing construction business with ambitious expansion plans and a fantastic new purpose-built office.This is an excellent opportunity for an experienced Office Manager / PA to join the business in a newly created role, working closely with the Directors and taking responsibility for establishing and running the office function.The business has a friendly, down-to-earth and hands-on culture. The Directors are looking for someone who can bring organisation, structure and efficiency to their busy working days whilst ensuring the office runs smoothly.This is a role for someone who loves organising, improving processes, taking ownership and getting things done.The RoleThis is a varied position combining PA support, office management and general business administration. This role is office based. No two days will be the same!Responsibilities will include:

• Providing day-to-day PA and administrative support to the Directors, including diary management, emails, meetings and travel arrangements.
• Taking ownership of the day-to-day running of the new head office, ensuring everything operates efficiently.
• Setting up office systems, procedures and administrative processes from scratch.
• Organising management and board meetings, preparing agendas, collating information, taking minutes and following up on actions.
• Preparing correspondence, reports, presentations and business documents.
• Coordinating office suppliers, contractors, facilities, maintenance and service agreements.
• Supporting recruitment administration, new starter onboarding, employee records, holidays and absence tracking.
• Managing fleet administration, including vehicle documentation, insurance, fuel cards and licence checks.
• Maintaining office compliance records, insurance renewals and health and safety documentation.
• Assisting with company events, meetings and staff communications.
• Organising and maintaining electronic filing systems, SharePoint and office documentation.
• Identifying practical ways to improve processes, introduce efficiencies and keep the business organised.
• Supporting the Directors with ad hoc projects and general business administration as the company continues to grow.

Applicants will have:Previous experience as an Office Manager, PA, Senior Administrator or in a similarly varied business support role.Strong organisational skills and the ability to juggle competing priorities.Experience managing office administration, suppliers and general business processes.Experience within construction, engineering, or a similar operational environment would be advantageous but is not essential.is an equal opportunities employer

PA/Office Manager in Construction • Walsall