Executive Assistant

Arthur J. Gallagher & Co.; London; On-site; GBP 35,000 - 50,000; Full time

Job summary

Une entreprise de courtage mondial recherche un Assistant Exécutif pour soutenir le Chief Global Trading Officer. Le rôle implique la gestion de l'agenda, la coordination des voyages et la communication avec les parties prenantes. Les candidats doivent avoir une expérience dans le soutien exécutif, des compétences organisationnelles solides et la capacité de travailler sous pression.

Benefits

Minimum de 25 jours de congés payés

Plan de pension à cotisation définie

Assurance vie

Protection du revenu

Plan de santé

Jours de bénévolat payés

Plan d'achat d'actions

Couverture des maladies critiques

Adhésion à un gymnase à prix réduit

Prêt de saison

Qualifications

• Expérience avérée dans le soutien à un niveau exécutif.
• Capacité à gérer des informations confidentielles avec discrétion.
• Compétences en dactylographie audio requises.

Responsibilities

• Gérer le calendrier et les déplacements du Chief Global Trading Officer.
• Préparer les réunions et suivre les engagements.
• Servir de liaison avec les parties prenantes.

Skills

Interpersonal skills

Problem-solving skills

Communication abilities

Organisational skills

Multitasking skills

Tools

MS Office

Job description

Introduction

Indulge your passion for problem-solving and embrace the thrill of addressing risk head-on at Gallagher's global brokerage team. Join a family of diverse minds, united by a relentless pursuit of excellence. As part of our team, you'll be the architect of protection, safeguarding businesses and empowering their ambitions. Together, we'll build a legacy of trust and triumph in the dynamic world of risk management.

We believe that every candidate brings something special to the table, including you! So, even if you feel that you’re close but not an exact match, we encourage you to apply.

Overview

As an Executive Assistant, you will play a pivotal role in supporting the Chief Global Trading Officer by providing comprehensive administrative assistance. Your responsibilities will include managing schedules, coordinating travel arrangements, preparing for meetings, and acting as a liaison between the line manager and key stakeholders. You will ensure that all activities are completed to the highest standard, aligning with Gallagher's values and stakeholder expectations.

#CT-LI

How you'll make an impact

• Administrative Support:Efficiently manage the Chief Global Trading Officer’s calendar, appointments, and travel logistics. Handle monthly expenses and audio typing.
• Communication and Coordination:Serve as a liaison to ensure clear communication with stakeholders. Draft and edit correspondence, presentations, and reports.
• Information Management:Maintain confidential documentation and assist in data collation and summary preparation.
• Meeting Preparation and Follow-up:Prepare agendas and materials, track action items, and follow up on commitments.
• Document Review and Organisation:Draft and proofread reports and presentations, ensuring accuracy and completeness.
• Special Projects:Collaborate on events and projects, demonstrating flexibility and adaptability.
• Other Duties:Provide cover for absences and assist with executive expenses.

About you

• Proven experience in executive-level support with excellent interpersonal skills.
• Ability to handle confidential information with discretion and professionalism.
• Strong problem-solving skills and outstanding communication abilities.
• Proficient in audio typing and MS Office, with strong organisational and multitasking skills.
• Comfortable managing complex travel itineraries and working to tight deadlines.
• Must have right to work in the UK.

Compensation and benefits

On top of a competitive salary, great teams and exciting career opportunities, we also offer a wide range of benefits.

Below are the minimum core benefits you’ll get, depending on your job level these benefits may improve:

• Minimum of 25 days holiday, plus bank holidays, and the option to ‘buy’ extra days
• Defined contribution pension scheme, which Gallagher will also contribute to
• Life insurance, which will pay 4x your basic annual salary, which you can top-up to 10x
• Income protection, we’ll cover up to 50% of your annual income, with options to top up
• Health cash plan or Private medical insurance

Other benefits include:

• Three fully paid volunteering days per year
• Employee Stock Purchase plan, offering company shares at a discount
• Share incentive plan, HMRC approved, tax effective, stock purchase plan
• Critical illness cover
• Discounted gym membership, with over 3,000 gyms nationally
• Season ticket loan
• Access to a discounted voucher portal to save money on your weekly shop or next big purchase
• Emergency back-up family care
• And many more…

We value inclusion and diversity

Inclusion and diversity (I&D) is a core part of our business, and it’s embedded into the fabric of our organisation. For more than 95 years, Gallagher has led with a commitment to sustainability and to support the communities where we live and work.

Gallagher embraces our employees’ diverse identities, experiences and talents, allowing us to better serve our clients and communities. We see inclusion as a conscious commitment and diversity as a vital strength. By embracing diversity in all its forms, we live out The Gallagher Way to its fullest.

Gallagher is Disability Confident Committed. We have pledged to make sure our recruitment process is inclusive and accessible, in addition to supporting our existing employees with any long-term health conditions or disabilities.

We understand that applicants may have disabilities, if you do, you may find some parts of the recruitment process more challenging than others. Don’t worry, we’re here to help, however, we can only do this if you let us know.

Should you require reasonable adjustments to your application, please get in touch with [e-mail] . If you’d prefer to speak on the phone, please request a call back, leaving details, so we get in touch.

Our employing entity, Arthur J. Gallagher Services (UK) Limited, is proud to be accredited as a Living Wage employer with the Living Wage Foundation. We are committed to diversity and opportunity for all and are opposed to any form of less favourable treatment on the grounds of gender or gender identity, marital status, civil partnership status, parental status, race, ethnicity, colour, nationality, disability, sexual orientation, religion/ belief, age and those with caring responsibilities.

Gallagher believes that all persons are entitled to equal employment opportunity and prohibits any form of discrimination by its managers, employees, vendors or customers based on race, color, religion, creed, gender (including pregnancy status), sexual orientation, gender identity (which includes transgender and other gender non-conforming individuals), gender expression, hair expression, marital status, parental status, age, national origin, ancestry, disability, medical condition, genetic information, veteran or military status, citizenship status, or any other characteristic protected (herein referred to as “protected characteristics”) by applicable federal, state, or local laws.

Equal employment opportunity will be extended in all aspects of the employer-employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, demotion, compensation, benefits, layoff, and termination. In addition, Gallagher will make reasonable accommodations to known physical or mental limitations of an otherwise qualified person with a disability, unless the accommodation would impose an undue hardship on the operation of our business.