Executive Assistant

Salutem Ltd; London; Remote; GBP 40,000 - 60,000; Full time

Job summary

Join a leading provider in the Social Care and Education sector as an Executive Assistant. This role is crucial in supporting the Divisional Director within the Supported Living Division, where you will manage schedules, coordinate travel, and facilitate communication across teams. If you thrive in a fast-paced environment and possess exceptional organisational and communication skills, this is your chance to make a meaningful impact. Be part of a compassionate team dedicated to empowering individuals and enhancing lives through innovative care solutions. Embrace the opportunity to grow in a supportive and dynamic workplace that values diversity and ambition.

Qualifications

• Proven experience as an executive assistant or similar role.
• Strong attention to detail and exceptional communication skills.

Responsibilities

• Manage the Divisional Director’s calendar and travel arrangements.
• Serve as the primary point of contact for internal and external stakeholders.
• Assist in planning and executing divisional projects and initiatives.

Skills

Organisational Skills

Communication Skills

Microsoft Office Suite

Time Management

Attention to Detail

Project Coordination

Education

Bachelor’s Degree

Level 3 in Business Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

About The Company
What’s your idea of working in care? We’d love to share a glimpse of life at Salutem with you! At our core, we’re a team of people supporting people to live a life they love. At Salutem we are proud to provide a range of care and support in our schools, day centres, and residential homes for children and adults. Just like any family, we want the very best for the individuals we support. Our aim at Salutem Care and Education is to empower people to live a life they choose, regardless of the care and support they need. Each individual we support at Salutem Care and Education has an opportunity to live their best life each and every day. We are proud to offer outstanding levels of care, support and education for each individual we support as part of our Salutem family. At Salutem Care and Education, we recognise the value and wisdom that come from all stages of life. Join our team to be a part of a community that truly appreciates the richness of age diversity.

About The Role
Job Overview
We are seeking a dynamic and experienced Executive Assistant to provide high-level administrative support to our Divisional Director within the Supported Living Division. The ideal candidate will be a proactive and organised individual with exceptional communication skills and the ability to thrive in a fast-paced environment. Salutem Care and Education is a leading provider in the Social Care and Education sector, committed to delivering exceptional services. Our Supported Living Division plays a pivotal role in enhancing the lives of individuals and communities through innovative care solutions and co-produced support. Empower, Enable, Embrace; Our Commitment to Supported Living.

Location: Homebased/Remote - With National Travel Required

Job Responsibilities:

1. Administrative Support:
   • Manage the Divisional Director’s calendar, including scheduling appointments, meetings, and conferences.
   • Coordinate travel arrangements and accommodations for the Divisional Director and other senior executives as needed.
   • Prepare and distribute correspondence, reports, and presentations on behalf of the Divisional Director.
   • Maintain accurate records and files, ensuring confidentiality and compliance with company policies.
2. Communication and Liaison:
   • Serve as the primary point of contact for internal and external stakeholders, including team members, clients, and partners.
   • Facilitate communication between the Divisional Director and various departments / verticals within the organisation.
   • Draft and proofread emails, memos, and other communications on behalf of the Divisional Director.
3. Project Coordination:
   • Assist in the planning, coordination, and execution of divisional projects and initiatives.
   • Track project milestones, deadlines, and deliverables to ensure timely completion.
   • Compile and analyse data to support decision-making processes and identify areas for improvement.
4. Divisional Support:
   • Provide administrative support to other members of the Supported Living Division as needed.
   • Collaborate with team members to streamline processes and enhance efficiency within the division.
   • Participate in divisional meetings, take minutes, and follow up on action items as required.

Requirements:

• Bachelor’s degree OR Level 3 in Business Administration, or a related field preferred.
• Proven experience as an executive assistant or similar role, supporting senior leaders in a corporate for-profit environment.
• Excellent organisational and time management skills, with the ability to prioritise tasks and meet deadlines.
• Strong attention to detail and accuracy, with proficiency in proofreading and editing.
• Exceptional written and verbal communication skills, including the ability to interact professionally with individuals at all levels.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Ability to maintain confidentiality and exercise discretion when handling sensitive information.
• Flexibility to adapt to changing priorities and work independently with minimal supervision.
• Car Driver with ability to Travel across the Regions providing support where / when required.

Our Values

• We are Supportive by promoting opportunities for everyone so they can reach their full potential.
• We are very Ambitious to provide the best possible outcomes for the people who use our services.
• We are Loyal because we put the people that we support and our staff at the center of everything we do, and we deliver on our promises. We also are committed to ensuring that our services are meeting the needs of all stakeholders.
• We are Unique because we are ambitious and innovative about the diversity of the services that we provide without compromising quality.
• We are Transparent by being open, honest and fostering a culture of mutual respect. We promote a culture where we learn by our experiences, and we are committed to doing things better and setting the highest standards in what we do.
• We are Engaging because we work in partnership with the people that we support, our staff and all our stakeholders.
• We encourage everyone to experience a Meaningful life by being aspirational and by offering opportunities.

This job description should not be seen as all encompassing, and the post holder will be expected to undertake any other responsibilities appropriate to the post as identified by the company.