Executive Assistant (EA) to RL and ME Hospital Executives

TN United Kingdom; London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A leading healthcare provider in London is seeking a high-caliber Executive Assistant to support its Executive team. The role involves managing diaries, organizing meetings, and providing administrative support. Ideal candidates will have strong communication skills and experience in a senior PA/EA role. Join a dynamic team committed to excellence in patient care.

Qualifications

• Experience in agenda management and minute-taking.
• Ability to work independently and manage a busy workload.

Responsibilities

• Managing the effective operation of the Hospital Executive Directors’ offices.
• Providing high-level diary, administrative, and secretarial support.
• Building relationships with partner organizations and stakeholders.

Skills

Communication

Interpersonal Skills

Problem-Solving

Education

Degree level or equivalent experience

Job description

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Executive Assistant (EA) to RL and ME Hospital Executives, London

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Client:

Barts Health NHS Trust

Location:

London, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

77e8d4727b3a

Job Views:

4

Posted:

12.05.2025

Expiry Date:

26.06.2025

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Job Description:

Job overview

Barts Health NHS Trust is one of Britain’s leading healthcare providers and the largest acute trust in the NHS, with five hospital sites and community services in Tower Hamlets. The trust has a turnover of approximately £1.3 billion and around 15,000 employees.

We seek a high-caliber Executive Assistant to support our Executive team, providing comprehensive assistance to the Directors of RLH and ME Senior Hospital Leadership Team. The ideal candidate will be an enthusiastic self-starter with excellent Executive Administrator skills, capable of managing a busy workload. Experience in agenda management, circulation of Committee packs, and minute-taking at meetings is essential. Strong communication, interpersonal skills, and the ability to work independently are required, along with being a team player.

Key qualities include diplomacy, discretion, and excellent IT skills. Responsibilities include diary and email management, organizing meetings, handling telephone inquiries, drafting agendas, circulating papers, minute-taking, and administrative tasks. Previous experience in a senior PA/EA role within a large organization is preferred.

Main duties of the job

The Executive Assistant to The Royal London and Mile End Hospitals Directors plays a vital role in managing the department professionally. The candidate must be a self-starter capable of working independently.

Main functions include:

1. Managing the effective operation of the Royal London Hospital Executive Directors’ offices.
2. Handling directors’ emails, prioritizing, actioning, delegating, and responding professionally and promptly.
3. Tracking outstanding actions with deadlines for the director.
4. Providing high-level diary, administrative, and secretarial support.
5. Drafting meeting agendas, distributing papers, and taking minutes/actions.
6. Building and maintaining relationships with partner organizations and external stakeholders.
7. Dealing professionally with internal and external stakeholders, patients, and visitors.
8. Using diplomacy and problem-solving skills to resolve issues escalated to the executive level.

The role involves access to sensitive information, requiring confidentiality at all times.

Working for our organization

Barts Health is one of the largest NHS trusts and a leading healthcare provider. We are committed to becoming an outstanding organization with a world-class clinical reputation, continually improving our services for patients. Our vision is to be a high-performing group of NHS hospitals, renowned for excellence, innovation, and safe, compassionate care. We aim to be an outstanding workplace where our WeCare values are visible and guide our work.

We promote inclusion and value diversity, fostering an inclusive working environment.

Detailed job description and main responsibilities

The full job description and person specification outline key tasks, responsibilities, qualifications, skills, experience, and knowledge required. Please view the attached documents for detailed information.

Person specification

Qualifications

• Degree-level education or equivalent experience

Experience

• Teamwork with staff from various disciplines and seniority levels
• Data analysis and report preparation
• Experience in a senior secretarial/PA role

Knowledge

• Broad understanding of NHS strategies and key issues affecting the service