Executive Assistant

Neuberger Berman; London; On-site; GBP 45,000 - 60,000; Full time

Job summary

A leading financial services firm is seeking a Senior Executive Assistant in London to provide comprehensive administrative support to the Head of Intermediary Sales. The ideal candidate will excel in a fast-paced environment, demonstrating excellent organizational and communication skills. Responsibilities include managing schedules, coordinating travel, and ensuring compliance with company policies. This role requires discretion, attention to detail, and a proactive approach to task management.

Qualifications

• Previous experience as a senior executive assistant in financial services.
• Ability to work with senior level individuals and manage confidential information.

Responsibilities

• Provide administrative support to the Head of Intermediary Sales.
• Manage diary, meetings, and travel arrangements.
• Handle compliance forms and training.

Skills

Organizational Skills

Communication Skills

Time Management

Attention to Detail

Client Service Focus

Tools

Microsoft Office

Job description

Primary Responsibilities:

• Provide administrative support to the Head of Intermediary Sales
• Diary and meeting management across various time zones; organising internal and external meetings, scheduling zoom calls and room bookings
• Preparing materials for internal and external meetings
• Inbox management - identifying and addressing urgent and important emails
• Salesforce input for all client meetings and business contacts
• Provide phone coverage and manage messages
• Coordinate travel arrangements, including flights, hotels, visas, ground transportation and preparing travel itineraries
• Process business expense and perform monthly reconciliation of the corporate card statements
• Complete any compliance forms in-line with Neuberger Berman’s gift and entertainment policy
• Manage input of Senior Managers and Certification Regime (“SMCR”) tracker
• Complete all mandatory compliance training and affirmations, and implement regular reminders for Head of Intermediary Sales
• Provide admin coverage for other Executive Assistants

Key Requirements / Qualifications:

• Previous experience as a senior executive assistant, ideally within the financial services industry
• Ability to perform in fast paced environment
• Ability to effectively work with senior level individuals throughout the firm
• Excellent organizational and communication skills
• High level of attention to detail
• Strong time management skills; ability to prioritize multiple tasks efficiently
• Resourceful and able to handle multiple and changing priorities
• Proactive in following up on details, anticipating issues, and completing tasks in a timely manner
• Must have excellent manners on the phone and in person, and a strong client service focus in an intense work environment
• Ability to exercise discretion when managing confidential information
• Proficiency in Microsoft Office (e.g. Excel, Word, PowerPoint, and Outlook)

Neuberger Berman is an equal opportunity employer. The Firm and its affiliates do not discriminate in employment because of race, creed, national origin, religion, age, color, sex, marital status, sexual orientation, gender identity, disability, citizenship status or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact [e-mail].

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