Executive Assistant

VML; London; Hybrid; GBP 50,000 - 60,000; Full time

Job summary

VML seeks a dedicated Executive Assistant to support its Executive Committee in London. The role involves managing diaries, preparing materials, and facilitating communication within a dynamic work environment. Ideal candidates will demonstrate strong organizational skills with a proactive approach, enhancing executive efficiency as part of a modern, creative consultancy.

Qualifications

• Experience as an Executive Assistant supporting multiple executives in a challenging environment.
• Strong skills in Microsoft tools, particularly PowerPoint, Word, Excel, and Outlook.
• Ability to manage various tasks simultaneously and remain organized under pressure.

Responsibilities

• Manage complex diaries, anticipating needs and scheduling across time zones.
• Prepare presentations and meeting materials under tight deadlines.
• Book and manage all travel arrangements and expenses for executives.

Skills

Diary Management

Project Management

Communication

Relationship Management

Tools

Microsoft PowerPoint

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Get AI-powered advice on this job and more exclusive features.

Who We Are

At VML, we are a beacon of innovation and growth in an ever-evolving world. Our heritage is built upon a century of combined expertise, where creativity meets technology, and diverse perspectives ignite inspiration. With the merger of VMLY&R and Wunderman Thompson, we have forged a new path as a growth partner that is part creative agency, part consultancy, and part technology powerhouse.

Who We Are

At VML, we are a beacon of innovation and growth in an ever-evolving world. Our heritage is built upon a century of combined expertise, where creativity meets technology, and diverse perspectives ignite inspiration. With the merger of VMLY&R and Wunderman Thompson, we have forged a new path as a growth partner that is part creative agency, part consultancy, and part technology powerhouse.

Our global family now encompasses over 30,000 employees across 150+ offices in 64 markets, each contributing to a culture that values connection, belonging, and the power of differences. Our expertise spans the entire customer journey, offering deep insights in communications, commerce, consultancy, CRM, CX, data, production, and technology. We deliver end-to-end solutions that result in revolutionary work.

Role Summary

We are looking for a highly motivated and dedicated Executive Assistant to provide exceptional support to members of our Executive Committee (EXCO). This critical role will ensure seamless operations and coordination for key executives, allowing them to concentrate on strategic leadership and organisational growth. The ideal candidate will thrive in a dynamic, fast-paced environment requiring adaptability, proactivity, and a commitment to excellence.

Key Responsibilities

• Diary Management: Proactively manage complex and ever-changing diaries, anticipating needs and resolving scheduling conflicts with efficiency. This includes coordinating across multiple time zones and prioritising appointments strategically.
• Preparation of reports & meeting materials: Proactively prepare PowerPoint presentations and gather all necessary meeting materials, often under tight deadlines, ensuring executives are fully prepared for all engagements.
• Correspondence and Inbox Management: Manage incoming and outgoing correspondence, prioritising and filtering information effectively.
• Project Management: Assist with specific projects as assigned, contributing to planning, execution, and monitoring progress.
• Strategic Planning Involvement: Participate in strategic planning discussions and provide administrative support to the Executive team in the development and implementation of strategic initiatives.
• Travel: Book and manage all aspects of travel, including flights, accommodation, visas, transportation, and itineraries, ensuring seamless and cost-effective travel.
• Relationships: Maintain strong relationships with all stakeholders, ensuring all client interactions reflect the highest standards of professionalism, as well as being a primary point of contact and liaison between executives and their teams, maintaining a professional and approachable demeanour.
• Expense Report Management: Process expenses for executives, ensuring accuracy, compliance with company policy, and timely submission.
• Cover and Teamwork: Provide cover for other administrative staff as required and contribute to a positive and collaborative team environment.
  
  

Desired Skills And Experiences

• Demonstrated experience as an Executive Assistant supporting multiple executives in a demanding environment. CFO/ C-suite experience desirable.
• A strong understanding of VML, its mission, and its future direction, coupled with genuine enthusiasm for its success.
• Proven ability to manage multiple tasks simultaneously, prioritise effectively, adapt to shifting priorities, communicate changes effectively, and maintain a high level of organisation.
• Excellent relationship management and communication skills, both internally and externally, at all levels.
• A confident and professional demeanour, with excellent interpersonal skills and a high level of discretion.
• Strong skills in Microsoft PowerPoint Word, Excel, and Outlook are essential.
• A flexible and adaptable approach to work, as well as commitment to being in the office as required by business needs.
• Must be able to be in the office 4-5 days a week.
  
  

We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office an average of four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.

WPP (VML) is an equal opportunity employer and considers applicants for all positions without discrimination or regard to characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.

VML is a WPP Agency. For more information, please visit our website, and follow VML on our social channels via Instagram,LinkedIn, andX.

When you click "Submit Application", this will send any information you add below to VML. Before you do this, we think it's a good idea to read through our Recruitment Privacy Policy. California residents should read our California Recruitment Privacy Notice. This explains what we do with your personal data when you apply for a role with us, and, how you can update the information you have provided us with or how to remove it.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Advertising Services

Referrals increase your chances of interviewing at VML by 2x

Get notified about new Executive Assistant jobs in London, England, United Kingdom.

London, England, United Kingdom 4 months ago

London, England, United Kingdom 2 weeks ago

City Of London, England, United Kingdom 1 week ago

London, England, United Kingdom 1 week ago

London, England, United Kingdom 2 weeks ago

Executive Assistant to MD International, PV Sports

London, England, United Kingdom 1 week ago

Greater London, England, United Kingdom 1 day ago

London, England, United Kingdom 2 weeks ago

London, England, United Kingdom 10 hours ago

Executive Assistant to Founder | Architecture

Executive Assistant, Amazon Selection & Catalog Systems

London, England, United Kingdom 1 week ago

London, England, United Kingdom 1 day ago

City Of London, England, United Kingdom 1 month ago

City Of London, England, United Kingdom £50,000.00-£60,000.00 1 day ago

Executive Assistant , Amazon Global Sales- UKI

London, England, United Kingdom 1 week ago

London, England, United Kingdom 1 week ago

London, England, United Kingdom 1 month ago

London, England, United Kingdom 3 weeks ago

London Area, United Kingdom $85,000.00-$125,000.00 3 weeks ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.