Business Operations & Executive Assistant

Thomas Reuters; London; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

Join a leading company as a Business Operations & Executive Assistant to facilitate the daily operations of the TR Labs Foundational Research team. You'll have a crucial role in managing administrative tasks, coordinating hiring processes, maintaining schedules, and enhancing team efficiency in a hybrid work environment, all while contributing to cutting-edge legal technology.

Benefits

Hybrid Work Model

Flexibility & Work-Life Balance

Career Development and Growth

Industry Competitive Benefits

Social Impact Initiatives

Qualifications

• At least 5 years experience in a similar role.
• Strong proficiency in Microsoft Office 365.
• Experience in Legal Technology or Data Science-oriented teams preferred.

Responsibilities

• Support the research team by managing day-to-day operations.
• Assist with hiring and onboarding new Research Scientists.
• Act as a communication liaison ensuring program updates are shared.

Skills

Detail-oriented

Organized

Problem-solving

Communication

Microsoft Office 365

Tools

Workday

SAP FieldGlass

Job description

Business Operations & Executive Assistant

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Business Operations & Executive Assistant

Join to apply for the Business Operations & Executive Assistant role at Thomson Reuters

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TR Labs – Foundational Research

Location: London, United Kingdom (Hybrid)

We’re seeking a detail-oriented and highly organized Business Operations & Executive Assistant to support the TR Labs Foundational Research team by handling administrative and operational tasks. This role is essential to ensuring smooth day-to-day operations, assisting leadership, and streamlining processes to enhance efficiency. The ideal candidate is proactive, adaptable, and thrives in a fast-paced environment.

About The Role

In this opportunity as Business Operations & Executive Assistant, you will:

• Work directly with the Head of AI Research to manage and organize a team of Research Scientists working to develop and test the latest in Legal large language models (LLMs)
• Assist with identifying, hiring and onboarding new Research Scientists to join the team
• Identify, assess, and manage risks to ensure program success, implementing mitigation strategies as needed.
• Act as a communication liaison, ensuring all team members are aware of program scope, milestones, and progress.
  
  
  

About You

You’re a fit for the role of Business Operations & Executive Assistant if your background includes:

• At least 5 years experience as an Operations Manager/Coordinator, Project Manager, Administrative Assistant, or similar role.
• Previous experience working within a LLM Training or Data Science - oriented team is a major plus
• Previous experience working in the Legal Technology industry is a plus
• Strong experience in creating job requirements, reviewing applicants, coordinating/conducting interviews, onboarding candidates, managing team members, and conducting performance reviews is a major plus.
• Proven ability to manage multiple priorities simultaneously and prioritize effectively.
• An action-oriented self-starter, adept at solving problems and eliminating roadblocks.
• Detail-oriented and highly organized – driven to provide high-quality work that meets and exceeds organizational standards.
• A background and passion for working with and learning new technology
• Outstanding verbal and written communication skills - Strong communicator who can speak and write clearly and effectively with all stakeholders/contacts
• Strong proficiency in Microsoft Office 365– Outlook, Teams, Word, Excel, PowerPoint, Azure DevOps and more.
• Experience using Workday and SAP FieldGlass is a major plus
• Job will require you to maintain a calendar via scheduling, vetting and prioritization of various items. Handle and respond to informational inquiries and redirect them to the appropriate team member for resolution.
  
  
  

What’s in it For You?

• Hybrid Work Model: We’ve adopted a flexible hybrid working environment (2-3 days a week in the office depending on the role) for our office-based roles while delivering a seamless experience that is digitally and physically connected.
• Flexibility & Work-Life Balance: Flex My Way is a set of supportive workplace policies designed to help manage personal and professional responsibilities, whether caring for family, giving back to the community, or finding time to refresh and reset. This builds upon our flexible work arrangements, including work from anywhere for up to 8 weeks per year, empowering employees to achieve a better work-life balance.
• Career Development and Growth: By fostering a culture of continuous learning and skill development, we prepare our talent to tackle tomorrow’s challenges and deliver real-world solutions. Our Grow My Way programming and skills-first approach ensures you have the tools and knowledge to grow, lead, and thrive in an AI-enabled future.
• Industry Competitive Benefits: We offer comprehensive benefit plans to include flexible vacation, two company-wide Mental Health Days off, access to the Headspace app, retirement savings, tuition reimbursement, employee incentive programs, and resources for mental, physical, and financial wellbeing.
• Culture: Globally recognized, award-winning reputation for inclusion and belonging, flexibility, work-life balance, and more. We live by our values: Obsess over our Customers, Compete to Win, Challenge (Y)our Thinking, Act Fast / Learn Fast, and Stronger Together.
• Social Impact: Make an impact in your community with our Social Impact Institute. We offer employees two paid volunteer days off annually and opportunities to get involved with pro-bono consulting projects and Environmental, Social, and Governance (ESG) initiatives.
• Making a Real-World Impact:We are one of the few companies globally that helps its customers pursue justice, truth, and transparency. Together, with the professionals and institutions we serve, we help uphold the rule of law, turn the wheels of commerce, catch bad actors, report the facts, and provide trusted, unbiased information to people all over the world.
  
  
  

About Us

Thomson Reuters informs the way forward by bringing together the trusted content and technology that people and organizations need to make the right decisions. We serve professionals across legal, tax, accounting, compliance, government, and media. Our products combine highly specialized software and insights to empower professionals with the data, intelligence, and solutions needed to make informed decisions, and to help institutions in their pursuit of justice, truth, and transparency. Reuters, part of Thomson Reuters, is a world leading provider of trusted journalism and news.

We are powered by the talents of 26,000 employees across more than 70 countries, where everyone has a chance to contribute and grow professionally in flexible work environments. At a time when objectivity, accuracy, fairness, and transparency are under attack, we consider it our duty to pursue them. Sound exciting? Join us and help shape the industries that move society forward.

As a global business, we rely on the unique backgrounds, perspectives, and experiences of all employees to deliver on our business goals. To ensure we can do that, we seek talented, qualified employees in all our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under applicable law. Thomson Reuters is proud to be an Equal Employment Opportunity Employer providing a drug-free workplace.

We also make reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs in accordance with applicable law. More information on requesting an accommodation here.

Learn more on how to protect yourself from fraudulent job postings here.

More information about Thomson Reuters can be found on thomsonreuters.com.

Seniority level

• Seniority level

  Executive

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Financial Services, Legal Services, and IT Services and IT Consulting

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