Executive Assistant

Insite Finance; London; On-site; GBP 75,000 - 80,000; Full time

Job summary

Join a globally renowned consultancy and production agency as an Executive Assistant, where you'll support the Founder and Managing Director. This role requires exceptional organizational and communication skills, as you'll manage complex schedules, liaise with high-profile clients, and oversee office operations in a creative environment. You'll play a pivotal role in ensuring operational excellence while collaborating with inspiring leaders and contributing to extraordinary projects. This is not just a job; it's a chance to grow within a respected agency that values your input and fosters a supportive team atmosphere.

Qualifications

• Proven experience as an Executive Assistant or similar role.
• Exceptional organizational skills with a meticulous eye for detail.
• Confidence in communicating with senior executives.

Responsibilities

• Managing complex calendars and coordinating international travel.
• Acting as a key point of contact for high-profile clients.
• Overseeing office operations and supporting recruitment processes.

Skills

Organizational Skills

Communication Skills

Discretion

Problem-Solving

Multitasking

Education

Experience as Executive Assistant

Fluency in English

Additional Languages

Tools

Microsoft Office

Digital Tools

Job description

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Base pay range

Direct message the job poster from Insite Finance

Managing Director - Insite Recruitment Group

Executive Assistant

North West London, UK

About Our client

They are a globally renowned consultancy and production agency, crafting extraordinary, bespoke experiences for elite clients in luxury, culture, and innovation. Known for their creativity and excellence, they deliver world-class events, working with visionary leaders, influential creatives, and prominent figures worldwide.

Your Role

You will be the right hand to our Founder and provide secondary support to the Managing Director. This is a role that demands exceptional multitasking, impeccable communication skills, and the ability to navigate a high-energy, creative environment with grace and professionalism.

Your day-to-day will include:

• Executive Support: Managing complex calendars, coordinating international travel, and handling confidential matters with the utmost discretion.
• Client Liaison: Acting as a key point of contact for high-profile clients and stakeholders, ensuring seamless communication and exceptional service.
• Operational Excellence: Overseeing office operations, supporting recruitment processes, and liaising with finance, HR, and legal teams.
• Strategic Assistance: Preparing reports, editing correspondence, and stepping in for the Directors when required.

This role may also involve occasional international travel to key territories, including the US, Europe, the Middle East, and Asia.

What We're Looking For

• Proven experience as an Executive Assistant, Personal Assistant, or similar role.
• Exceptional organisational skills with a meticulous eye for detail.
• Confidence in communicating with senior executives and high-profile clients.
• High levels of professionalism and discretion, with a knack for handling sensitive information.
• Proficiency in Microsoft Office and other digital tools.
• Fluency in English; additional languages (Mandarin, Japanese, Arabic, Italian, or French) are a bonus.
• A proactive, problem-solving mindset and the ability to anticipate needs before they arise.

Why Join them?

This is more than just a job - it's an opportunity to be part of a creative, ambitious, and supportive team that values your contribution. You'll work alongside inspiring leaders, collaborate with world-renowned clients, and play a pivotal role in bringing extraordinary projects to life.

They are offer a competitive salary of £75,000 - £80,000 per annum, depending on experience, and the chance to grow within a globally respected agency.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Events Services

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