Executive Assistant

Starling Bank Limited; London; Hybrid; GBP 35,000 - 55,000; Full time

Job summary

An innovative bank is seeking an Executive Assistant to support its Executive team. This role involves managing calendars, organizing travel, and preparing materials for meetings. The ideal candidate will be well-organized, detail-oriented, and possess exceptional communication skills. With a hybrid working policy, you'll enjoy flexibility while contributing to a dynamic team environment. Join a forward-thinking company on a mission to reshape banking, where your contributions will make a significant impact. If you're ready for a challenge in a rapidly evolving setting, this is the opportunity for you.

Benefits

25 days holiday

Extra day off for birthday

Annual leave increase with service

16 hours paid volunteering time

Company enhanced pension scheme

Life insurance at 4x salary

Private Medical Insurance

Generous family-friendly policies

Refer a friend scheme

Perkbox membership

Qualifications

• Proven experience supporting a senior leader in a similar EA, PA or Business Manager role.
• Discretion and good judgement in handling sensitive information.

Responsibilities

• Manage calendars, make travel arrangements, and prepare briefing notes.
• Provide comprehensive administrative support including managing emails and requests.

Skills

Organisational Skills

Time Management

Communication Skills

Discretion and Judgement

Proactive Approach

Education

Experience in EA/PA role

Experience in Financial Services

Experience with Google Workspace

Tools

Google Workspace

Job description

Hello, we’re Starling. We built a new kind of bank because we knew technology had the power to help people save, spend and manage their money in a new and transformative way. We’re a fully licensed UK bank with the culture and spirit of a fast-moving, disruptive tech company. We’re a bank, but better: fairer, easier to use and designed to demystify money for everyone. We employ more than 3,000 people across our London, Southampton, Cardiff and Manchester offices.

We are looking for an Executive Assistant to support members of the Executive team. Your responsibilities will include managing calendars, making travel arrangements and preparing briefing notes. To be successful in this role, you should be well-organised, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalised and timely support to an executive member and their wider team (as needed).

Our Hybrid Working policy requires a minimum of 10 days per month to be spent in the office, this role would be expected to mirror the office working arrangements of the Executive they're supporting.

You should be comfortable working in an evolving and rapidly changing environment, therefore if you’re innovative, curious, and not afraid of a challenge, we’d love to hear from you.

Responsibilities

• Support including preparation of briefing notes, minute taking and tracking completion of action points
• Supporting teams in preparation of materials for Board and executive committees and investors including professional formatting of slides and documents
• Coordinating schedules, diaries and managing calendars to ensure activities are properly arranged with no conflicts
• Provide comprehensive administrative support, including managing email, ad-hoc requests such as research and document preparation
• Working with key members of the leadership teams to assist with scheduling meetings for business development purposes
• Help coordinate and organise team communication and events and provide, where required, support to team engagement related activities
• Support with coordinating and possibly attending relevant industry events and conferences; this would include liaison with event organisers, associated logistics and merchandise with support from the business development function
• Schedule and modify travel arrangements
• Liaise with internal teams to set up meeting rooms, arrange catering, set up IT systems, meet and greet external guests and clients.
• Misc. team management, including team meetings/office days, training & performance

• Proven experience supporting a senior leader in a similar EA, PA or Business Manager role, ideally within a financial services business
• Experience using Google Workspace is essential
• Experience within start up/scale up businesses will be highly desirable
• You will be a team player with great organisational skills, detail-oriented and have a proactive approach.
• Discretion and good judgement in handling sensitive information.
• Exceptional verbal and written communication skills.
• Effective self-management and time-management skills who is a self starter.

Applications for this role will close on Friday 9th May.

• 25 days holiday (plus take your public holiday allowance whenever works best for you)
• An extra day’s holiday for your birthday
• Annual leave is increased with length of service, and you can choose to buy or sell up to five extra days off
• 16 hours paid volunteering time a year
• Salary sacrifice, company enhanced pension scheme
• Life insurance at 4x your salary & group income protection
• Private Medical Insurance with VitalityHealth including mental health support and cancer care. Partner benefits include discounts with Waitrose, Mr&Mrs Smith and Peloton
• Generous family-friendly policies
• Incentives refer a friend scheme
• Perkbox membership giving access to retail discounts, a wellness platform for physical and mental health, and weekly free and boosted perks
• Access to initiatives like Cycle to Work, Salary Sacrificed Gym partnerships and Electric Vehicle (EV) leasing

About us:

You may be put off applying for a role because you don't tick every box. Forget that! While we can’t accommodate every flexible working request, we're always open to discussion. So, if you're excited about working with us, but aren’t sure if you're 100% there yet, get in touch anyway.We’re on a mission to radically reshape banking – and that starts with our brilliant team. Whatever came before, we’re proud to bring together people of all backgrounds and experiences who love working together to solve problems.

Starling Bank is an equal opportunity employer, and we’re proud of our ongoing efforts to foster diversity & inclusion in the workplace. Individuals seeking employment at Starling Bank are considered without regard to race, religion, national origin, age, sex, gender, gender identity, gender expression, sexual orientation, marital status, medical condition, ancestry, physical or mental disability, military or veteran status, or any other characteristic protected by applicable law. When you provide us with this information, you are doing so at your own consent, with full knowledge that we will process this personal data in accordance with our Privacy Notice. By submitting your application, you agree that Starling Bank will collect your personal data for recruiting and related purposes. Our Privacy Notice explains what personal information we will process, where we will process your personal information, its purposes for processing your personal information, and the rights you can exercise over our use of your personal information.