Executive Assistant

Capita; London; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a dynamic Executive Assistant to support the Managing Director during maternity leave. This role requires a proactive individual with proven experience in EA support, particularly in regulated environments. You'll manage the MD's diary, handle travel arrangements, and liaise with various stakeholders to ensure smooth operations. This position offers a chance to make a significant impact while working in a collaborative setting, with flexible working options available. If you thrive in a fast-paced environment and possess strong organizational skills, this opportunity is perfect for you.

Benefits

Company matched pension

Life assurance

15 weeks’ fully paid maternity leave

Adoption and shared parental leave

Paternity pay of two weeks

Qualifications

• Proven EA skills with experience in a high-paced role.
• Ability to work with stakeholders at all levels.

Responsibilities

• Manage inbox, diary, and travel plans for the MD.
• Prepare regulated documents and meeting minutes.
• Collaborate with the Head of Governance and Regulatory Reporting.

Skills

EA support

Interpersonal skills

Communication skills

Microsoft Office proficiency

Organizational skills

Discretion

Influencing skills

Collaboration

Self-motivation

Attention to detail

Job description

Capita Pensions Solutions are looking for an Executive Assistant to the Managing Director covering maternity leave July 2025 – Mid July 2026.

You will work directly for the Managing Director and will also work closely with the Head of Governance and Regulatory Reporting to provide fully effective service to the MD office, This will be achieved through providing proactive support, ensuring the MD is made aware of high priority activities and manging their diary to ensure that they make best use of their time to be highly effective. This post holder will need to have the confidence to exercise their initiative, make decisions and will also be required to take a proactive approach.

This role requires a strong, well-rounded and dynamic individual with proven EA skills, and who has worked in a similar high paced role, ideally in an FCA regulated business at a Managing Director Level and has a demonstrable ability to work with stakeholders at all levels.

If successful you will be required to complete BPSS and SC clearance level of vetting.

Job Description

What you’ll be doing:

• Inbox management including reading, monitoring, delegating emails and responding where appropriate.
• Diary management for the MD and being able to quickly resolve ever changing travel plans within the UK, sometimes at the last minute ensuring appropriate and cost-effective travel options are utilised
• Arranging, preparing for and, if required, minuting senior meetings.
• Preparing Regulated documents and SMCR documentation
• Working closely with the Head of Governance and Regulatory Reporting to assemble quarterly CPSL Board papers and monthly Leadership team papers.
• Arranging all internal and external meetings and if external clients are attending the Paddington office, all access is granted.
• Ensuring all CCNs and contracts are checked thoroughly and signed in the appropriate time-frame.
• Liaising with other members of the Exec team and other Capita areas, clients or suppliers as may be necessary
• Ability to work as part of a network of Executive Assistants offering support and help when required
• Point of call for all queries relating to the MD and dealing with management of miscellaneous issues

What we’re looking for:

• Demonstrable experience of EA support at a senior level, supporting multiple stakeholders
• Excellent interpersonal and communication skills
• Proficiency with Microsoft Office
• Strong organisational skills
• Discretion
• Ability to influence others
• Collaborative approach to working
• Ability to communicate at all levels
• Self-motivator
• Attention to Details and Quality Management
• Experience operating within a complex and matrix environment
• Experience of operating within a regulated business

About Capita Pensions Solutions:

Capita Pension Solutions is one of the UK’s leading pension firms. We provide an unrivalled breath of services to over 600 schemes covering over 6 million members. Our team use their experience, insight, expertise, and latest technology to deliver personalised end to end solutions to meet all of their clients’ pension needs. Our services include pensions administration, data & remediation solutions, software, actuarial, investment, scheme management, and member communications.

What can we offer you?

In this role, you would have the opportunity to add real value from the outset and support the success of the team. We also believe in offering flexible working solutions that suit your needs, whether that’s from home, from your nearest Capita office.

• Company matched pension, life assurance, 15 weeks’ fully paid maternity, adoption and shared parental leave, paternity pay of two weeks…and plenty more!

What we hope you’ll do next:

Choose “Apply now” to fill out our short application, so that we can learn more about you.

At Capita, we’re committed to providing an inclusive, barrier-free recruitment process and working environment for everyone. We want everyone to have the best chance of succeeding as they move through their application and start their career with us. We are an equal opportunity and Disability Confident employer, we want to hear from you if you’d like to discuss any adjustments you might need during your recruitment process. Please email [e-mail] or call 07784 237318and we’ll get back to you to discuss.For more information about equal opportunities and the types of adjustments we can offer, please visit the Capita Careers website. Also Access to Work can help candidates with a physical or mental health condition or disability to get support in the hiring process, including communication support at interviews such as a British Sign Language interpreter.If you require this support you can apply for this support athttps://www.gov.uk/guidance/apply-for-communication-support-at-a-job-interview-if-you-have-a-disability-or-health-condition-access-to-work .

Capita is a consulting, transformation and digital services business. We deliver innovative solutions and simplify the connections between businesses and customers, governments and citizens. We're driven by our purpose: to create better outcomes – for our employees, clients and customers, suppliers and partners, investors, and society. We're committed to being a responsible business – in how we operate, serve society, respect our people and the environment, and deliver attractive returns to our investors.

Every day we help millions of people, by delivering innovative solutions to transform and simplify the connections between businesses and customers, governments and citizens. We partner with clients and provide them with the insight and cutting-edge technologies that give time back, allowing them to focus on what they do best and making people’s lives easier and simpler. We operate in the UK, Europe, India and South Africa and currently have 55,000 talented people working in our three divisions: Capita Experience, Capita Public Service and Capita Portfolio.