Executive Assistant

Alder Hey Children’s Charity; Liverpool; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Hybrid working

Four-day working week (from April 2025

Job summary

Alder Hey Children’s Charity is seeking an Executive Assistant to provide high-quality support to the Senior Leadership Team within a fast-paced campaigning environment. The role focuses on complex diary management, coordinating meetings and delivering governance administration, while upholding confidentiality and professionalism.

You will work closely with senior leaders and the Governance Manager, ensuring deadlines are met and operations run smoothly.

Responsibilities

• Provide high-quality executive and administrative support to the Senior Leadership Team, including managing complex diaries and coordinating meetings.
• Support governance processes, board papers, minutes, action logs and follow-up of actions.
• Plan and organise internal and external events and meetings, ensuring efficient logistics and value for money.
• Develop positive relationships with internal and external stakeholders while maintaining confidentiality and discretion.

Job description

Hours: 37.5 hours per week Location: Alder Hey Children’s Charity (based within the hospital), Liverpool. Hybrid working available.

About us

Alder Hey Children’s Charity raises vital funds to help make Alder Hey Children’s Hospital a truly world-class, patient-friendly hospital for the 450,000 patients and families we care for every year.

The charity helps to fund a range of activities and projects that are designed to enhance and improve the lives of our amazing young patients. This includes the funding of specialist medical equipment to ensure our brilliant surgeons and clinical staff have the most up to date andcutting-edgetechnology available and funding hi-tech distraction equipment designed and proven to reduce pain and anxiety in our patients. We also fund a range of programmes and special projects such as our ward musicians, our on-sitemagicianand the play specialists we have on every ward.

About this role

This is an exciting opportunity to join the Charity as an Executive Assistant, providing high-quality support to the Senior Leadership Teamand support for the governance functions.

You will manage complex diaries, coordinate meetings, and deliver key administrative support in a fast-paced environment. Working closely with senior leaders and the Executive Affairs and Governance Manager, you will ensure deadlines are met, confidentiality ismaintained, and operations run smoothly.

The successful candidate will be proactive, organised, and resourceful, with excellent communication skills and the ability to prioritise competing demands. This rewarding role offers variety, responsibility, and the chance to make a meaningful impact across the organisation.

Key responsibilities will include:

Executive and administrative supportfor the Senior Leadership Team

• Provide high-quality, proactive executive and administrative support to the Senior Leadership Team.This willincludesupportingthe management of complex diaries and inboxes, coordinating appointments and meetings, resolving schedulingconflictsandanticipatingrequirements and priorities.
• Support charity-wide projects, initiatives and working groups, coordinating activity and following up actions asrequired.

Governance Function Support

• Support the Executive Affairs & Governance Manager inmaintainingeffective, well-organised governance processes and delivering governance-related activities across theCharity and its subsidiary.
• Provide administrative support to the Trustee Board and other Boards,Committeesand working groups, including scheduling meetings,coordinatingand collating agendas and papers, attending meetings, draftingaccurateand professional minutes,maintainingactionlogsand following up agreed actions.

Event Planning

• Support the planning, organisation and delivery of high-quality internal and external meetings and events, includingManager and Senior Leadership Team meetings,workshopsand other events at internal and external venues.
• Coordinate eventlogistics, including venues, suppliers, attendees, materials, catering,technologyand other requirements, ensuring events run smoothly and delivergood valuefor money.

Stakeholder Engagement and Collaboration

• Build positive and effective working relationships across the Charity and with colleagues at Alder Hey Children’s NHS Foundation Trust and other key partners, supporting collaboration and shared organisational priorities.
• Maintain the highest standards of confidentiality, professionalism and discretion when handling sensitive information and engaging with internal and external stakeholders.

Please see the attached Job Description and Person Specification for more information.

Our Values

At Alder Hey Children’s Charity, our values guide how we work. Being courageous, working together, showingpassionand embracing creativity enables us to support the hospital in delivering thevery bestcare for young patients and their families.

Courage

We try new things, takerisksand innovate. We speak up, take accountability and act with responsibility.

Together

We work as one team, sharing knowledge and learning. We partner with patients, families,supportersand colleagues.

Passion

We are passionate about what we do and inspire others.

Magic

We are creative,funand child-led, creating special moments and going the extra mile.

Additional Information

In April 2025, the charity adopted a four-day working week policy. Staff previously working 37.5 hours now work 30 hours across four days,maintainingfull pay while supporting a better work-life balance.

This job description outlines the general nature of the role and is not exhaustive. It may be subject to change in line with organisational needs.

Alder Hey Children’s Charity will make reasonable adjustments whererequiredand is committed to equal opportunities and safeguarding children and vulnerable adults.

The post holder willbe requiredto complete an enhanced DBS disclosure check.

Interviews will be held in personat Alder HeyonTuesday22 nd September 2026