Executive Assistant

The London Clinic; West End; On-site; GBP 41,000 - 50,000; Full time

Benefits offered by this job

Life insurance

Private medical cover

Pension

Employee assistance programme

Blue light card

Cycle to work

Electric car scheme

Subsidised staff restaurant

Recognition programmes

Job summary

The London Clinic is seeking an experienced Executive Assistant to support up to three senior Executives in a fast-paced charity hospital environment in London. You will expertly manage calendars, inboxes and travel arrangements while acting as a confident ambassador for the Executives and the organisation.

We expect discretion, proactive problem solving and the ability to navigate complex stakeholder relationships, including Trustees, clinicians and external partners.

Qualifications

• Experience in supporting senior executives and managing complex calendars.
• Excellent written and verbal communication skills.
• Discretion and ability to handle confidential information.

Responsibilities

• Providing proactive, high-level support to up to three senior Executives.
• Managing complex diaries, inboxes and meeting schedules.
• Acting as a first point of contact and building relationships with senior stakeholders.
• Preparing Board papers, agendas, presentations and correspondence.
• Co-ordinating Executive meetings, taking accurate minutes and tracking actions.
• Managing travel, expenses and wider Executive Office administration.
• Taking ownership of issues and escalations, ensuring efficient resolution.
• Looking for ways to improve processes and Executive Office effectiveness.

Job description

Job title: Executive Assistant
Salary: Up to £45,000 dep on exp
Location: London, NW1 (3-4 days a week onsite)
Job type: Permanent
Hours: Full-time

The role

This is an exceptional opportunity to join the largest independent charitable hospital in the UK, supporting up to 3 senior Executives at the heart of our organisation.

As an Executive Assistant, you'll be a trusted partner who enables our leaders to perform at their best. This is a fast-paced, high-profile role where no two days are the same. You'll be expertly managing competing priorities, anticipating needs before they arise, and acting as a confident ambassador for both the Executives you support and the organisation.

We're looking for someone who thrives on being one step ahead, you'll be a proactive problem solver, an exceptional organiser and a confident gatekeeper who can build credibility with senior stakeholders, Trustees, clinicians and external partners. This is a role for someone who enjoys taking ownership, isn't afraid to challenge when needed and has the confidence to make decisions and keep things moving.

As a charity

everything we do is driven by our ambition to deliver outstanding patient care while reinvesting in healthcare innovation and making a lasting difference to patients and communities.

About us

Established in 1932, The London Clinic is one of the UK's largest private hospitals, with eight state-of-the-art facilities in the heart of London's medical community around Harley Street. As a charity, we reinvest in cutting-edge treatments, technology, and facilities to benefit our patients, staff, and the wider community.

We offer a comprehensive range of services, from complex medical and surgical procedures to specialist cancer care. The London Clinic is known for its supportive, collaborative culture where every contribution is valued, guided by our core values: We go further, We work as one, We personalise care.

What you'll be doing

• Providing proactive, high-level support to up to three senior Executives, helping them manage competing priorities and maximising their time.
• Managing complex diaries, inboxes and meeting schedules in a fast-paced environment.
• Acting as a confident first point of contact, building strong relationships with senior stakeholders, Trustees, clinicians and external partners.
• Preparing high-quality agendas, Board papers, presentations and correspondence.
• Co-ordinating Executive meetings, taking accurate minutes and tracking actions through to completion.
• Managing travel, expenses and wider Executive Office administration.
• Taking ownership of issues and escalations, ensuring they are managed efficiently and appropriately.
• Continuously looking for ways to improve processes and enhance the effectiveness of the Executive Office.

What we're looking for

You'll be an experienced Executive Assistant who is highly organised, proactive and thrives in a fast-moving environment. You're confident working with senior leaders, know how to manage competing priorities and aren't afraid to use your initiative.

You'll bring:

• Experience supporting senior Executives, ideally across multiple stakeholders.
• Exceptional diary and inbox management skills.
• The confidence to build relationships, influence stakeholders and act as an effective gatekeeper.
• Excellent communication skills and the ability to produce high-quality documents, presentations and meeting minutes.
• Strong organisational skills, sound judgement and absolute discretion when handling confidential information.
• A calm, resilient and solutions-focused approach, with excellent attention to detail.
• A healthcare background would be advantageous, but we are very happy to explore other industry backgrounds.

What's in it for you

• Life insurance - Get life cover worth four times your salary, whether you're full-time or part-time.
• Private medical cover - Once you've passed probation, our employee medical scheme gives you fast-track access to private healthcare.
• Pension - Join our matched pension scheme and enjoy up to 10% contributions.
• Employee assistance programme - From stress to practical guidance, our counselling service has your back.
• Blue light card - Unlock thousands of discounts! From supermarkets to holidays, fashion, tech, and days out, your Blue Light Card makes it all cheaper.
• Cycle to work - Pedal your way to a healthier, greener commute! Enjoy tax-free benefits while reducing your carbon footprint.
• Electric car scheme - Our Electric Car Scheme makes switching to a cleaner, eco-friendly ride simple and affordable.
• Subsidised staff restaurant - Dig into a variety of tasty, healthy meals without denting your wallet.
• Recognition programmes - Celebrate wins big and small! Our Recognition Programmes make sure your hard work doesn't go unnoticed.

How to find us

Our main hospital is based at:

The Executive Assitant role will be based just a few minutes walk away at 1 Park Square West, London, NW1 4LJ

Located in central London near Harley Street, we are within walking distance of:

• Oxford Circus
• Bond Street
• Baker Street
• Great Portland Street

We are committed to safeguarding and protecting all adults at risk, children and young people by implementing robust safer recruitment practices during our selection process. Pre-employment checks are undertaken in accordance with industry standards and regulations, and successful applicants may be required to undertake an Enhanced Disclosure via the Disclosure and Barring Service (DBS). If you would like further information about our safer recruitment policy, then please contact a member of our recruitment team.

The London Clinic values a diverse workforce and welcomes applications from all backgrounds. If you have the skills and experience for the role, we encourage you to apply. We are committed to supporting candidates throughout the recruitment process and will make reasonable adjustments where needed - please let us know if there is anything we can do to support you.