Executive Assistant

Alder Hey Children's Charity; Liverpool; On-site; GBP 28,000 - 36,000; Full time

Job summary

Alder Hey Children's Charity is seeking an Executive Assistant to provide high-quality support to the Senior Leadership Team and governance functions. You will manage complex diaries, coordinate meetings, and deliver essential administrative support in a fast-paced environment.

You will work closely with the Executive Affairs and Governance Manager to ensure deadlines are met, maintain confidentiality, and enable smooth operations across the charity.

Qualifications

• Experience providing executive-level support and diary management.
• Ability to assist governance processes and board-related activities.
• Strong communication, discretion and confidentiality in handling information.

Responsibilities

• Provide high-quality executive and administrative support to the Senior Leadership Team.
• Manage complex diaries, coordinate meetings and inboxes, and resolve scheduling conflicts.
• Support charity-wide projects, governance activities, and Trustee/Committee minutes.
• Plan and coordinate internal and external meetings and events, ensuring value for money.
• Maintain confidentiality and professionalism when engaging with stakeholders.

Skills

Diary management

Executive support

Governance support

Stakeholder engagement

Confidentiality

Discretion

Communication skills

Job description

The charity helps to fund a range of activities and projects that are designed to enhance and improve the lives of our amazing young patients. This includes the funding of specialist medical equipment to ensure our brilliant surgeons and clinical staff have the most up to date and cutting-edge technology available and funding hi-tech distraction equipment designed and proven to reduce pain and anxiety in our patients. We also fund a range of programmes and special projects such as our ward musicians, our on-site magician and the play specialists we have on every ward., This is an exciting opportunity to join the Charity as an Executive Assistant, providing high-quality support to the Senior Leadership Teamand support for the governance functions. You will manage complex diaries, coordinate meetings, and deliver key administrative support in a fast-paced environment. Working closely with senior leaders and the Executive Affairs and Governance Manager, you will ensure deadlines are met, confidentiality ismaintained, and operations run smoothly.,

• Provide high-quality, proactive executive and administrative support to the Senior Leadership Team.This willincludesupportingthe management of complex diaries and inboxes, coordinating appointments and meetings, resolving schedulingconflictsandanticipatingrequirements and priorities.
• Support charity-wide projects, initiatives and working groups, coordinating activity and following up actions asrequired.

Governance Function Support

• Support the Executive Affairs & Governance Manager inmaintainingeffective, well-organised governance processes and delivering governance-related activities across theCharity and its subsidiary.
• Provide administrative support to the Trustee Board and other Boards,Committeesand working groups, including scheduling meetings,coordinatingand collating agendas and papers, attending meetings, draftingaccurateand professional minutes,maintainingactionlogsand following up agreed actions.

Event Planning

• Support the planning, organisation and delivery of high-quality internal and external meetings and events, includingManager and Senior Leadership Team meetings,workshopsand other events at internal and external venues.
• Coordinate eventlogistics, including venues, suppliers, attendees, materials, catering,technologyand other requirements, ensuring events run smoothly and delivergood valuefor money.

Stakeholder Engagement and Collaboration

• Build positive and effective working relationships across the Charity and with colleagues at Alder Hey Children's NHS Foundation Trust and other key partners, supporting collaboration and shared organisational priorities.
• Maintain the highest standards of confidentiality, professionalism and discretion when handling sensitive information and engaging with internal and external stakeholders., In April 2025, the charity adopted a four-day working week policy. Staff previously working 37.5 hours now work 30 hours across four days, maintaining full pay while supporting a better work-life balance.

This job description outlines the general nature of the role and is not exhaustive. It may be subject to change in line with organisational needs. Alder Hey Children's Charity will make reasonable adjustments where required and is committed to equal opportunities and safeguarding children and vulnerable adults. The post holder will be required to complete an enhanced DBS disclosure check.

The successful candidate will be proactive, organised, and resourceful, with excellent communication skills and the ability to prioritise competing demands. This rewarding role offers variety, responsibility, and the chance to make a meaningful impact across the organisation.

Alder Hey Children's Charity raises vital funds to help make Alder Hey Children's Hospital a truly world-class, patient-friendly hospital for the 450,000 patients and families we care for every year.

At Alder Hey Children's Charity, our values guide how we work. Being courageous, working together, showing passion and embracing creativity enables us to support the hospital in delivering the very best care for young patients and families. Courage We try new things, take risks and innovate. We speak up, take accountability and act with responsibility. Together We work as one team, sharing knowledge and learning. We partner with patients, families, supporters and colleagues.