Executive Assistant

Glasgow Children's Hospital Trading Ltd; Glasgow; On-site; GBP 25,000; Part time

Job summary

A leading children's healthcare charity in Scotland is looking for an experienced Executive Assistant to provide high-level administrative support to the Chief Executive. The role requires strong organizational skills and the ability to maintain confidentiality. This part-time position consists of 21 hours per week, with a salary of £25,000 pro rata.

Qualifications

• Experience as an Executive Assistant or in a similar administrative role.
• Strong organizational skills and attention to detail.
• Ability to work under pressure and maintain confidentiality.

Responsibilities

• Provide high-level administrative support to the Chief Executive.
• Manage schedules and coordinate communications with stakeholders.
• Prepare reports and handle confidential information.

Skills

Organizational skills

Communication skills

Attention to detail

Confidentiality

Tools

Office software proficiency

Job description

Overview

Part time | 21 hours per week | £25,000 pro rata

As a leading Scottish children’s healthcare charity, we are seeking to recruit an experienced Executive Assistant to join our team. This role will provide comprehensive, high-level administrative support to the Chief Executive of Glasgow Children’s Hospital Charity. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions with a high level of professionalism and confidentiality.

Responsibilities

• Provide comprehensive, high-level administrative support to the Chief Executive.
• Anticipate needs, manage schedules and deadlines, and coordinate communications and meetings with stakeholders.
• Prepare reports, correspondences, and presentations as required; handle confidential information with discretion.
• Coordinate travel arrangements, event planning, and project support as needed.
• Liaise with internal teams and external partners to ensure smooth operations and information flow.

Qualifications

• Experience as an Executive Assistant or in a similar administrative role.
• Strong organizational skills, attention to detail, and the ability to work under pressure.
• Exemplary communication and interpersonal skills with a high level of professionalism and discretion.
• Proficient in common office software and tools; ability to manage multiple tasks efficiently.
• Ability to maintain confidentiality and handle sensitive information appropriately.

Benefits

You can find a full list of the benefits you will receive while working for Glasgow Children’s Hospital Charity here.

Requirements and Diversity

Please note that appointment is subject to 2 references and clearance from Disclosure Scotland to work with children.

We are an equal opportunity employer committed to diversity and inclusion in the workplace. To help us in this commitment you are invited to complete our diversity form here.

Learn more about how we use your data here.

Please note that due to the volume of responses, we cannot respond to all applicants. We will contact all shortlisted applicants within two weeks of the closing date; if you have not heard from us, you have not been shortlisted on this occasion. Thank you for your interest in working for Glasgow Children’s Hospital Charity.