Executive Assistant

Acorns Children's Hospice; West Midlands; Hybrid; GBP 34,200 - 41,800; Full time

Benefits offered by this job

Employee discounts from leading retailers

Health cash plan

Gym membership and equipment discount scheme

Career development through Acorns Academy

Generous pension contribution

Job summary

A well-known children's hospice charity in the West Midlands is seeking an Executive Assistant for Income Generation. This hybrid role involves providing administrative support to the Director and senior fundraising team. The ideal candidate will have senior administration experience, project management skills, and effective communication abilities. The role offers a salary of £38,000 per annum, a variety of employee perks, and opportunities for career development.

Qualifications

• Experience working with senior teams to coordinate tasks and timelines.
• Ability to simultaneously manage a wide range of projects.
• Experience using databases for data management.

Responsibilities

• Manage electronic diaries for the Executive Director and Associate Directors.
• Coordinate quarterly governance meetings.
• Lead project management approach across the directorate.

Skills

Administration experience at a senior level

Experience of project management

Digitally fluent

Experience in writing reports

Coordination of large scale meetings

Job description

Acorns Children's Hospice are looking for an Executive Assistant for Income Generation to provide efficient administrative support to the Director of Income Generation and Senior Fundraising Leadership Team.

About the Role

At Acorns Children’s Hospice we offer specialist palliative care and support for children and their families across the West Midlands. We are there wherever and whenever they need us, in the hospice, community and at home. As the UK’s largest children’s hospice charity, in terms of both numbers of children and families supported, and annual expenditure on our care work- we need to raise more than £14 million each year to run and support our care services.

As Executive Assistant for Income Generation, you will:

• Manage electronic diaries for the Executive Director and Associate Directors, including meeting coordination and venue bookings.
• Administrate quarterly governance meetings, including Fundraising and Marketing Committee and Retail Assurance Committee, pulling together multi-faceted board papers and minute taking in collaboration with the Director.
• Coordinate team meetings and agendas for collaborative working days, and Away Days with the Income Generation SLT.
• Regularly format reports and presentations and proofread content for the Director and IG SLT
• Lead our project management approach across the directorate – work with project leads to ensure information on systems is accurate and reflects the live project status and challenges.
• Work with the other EAs to ensure the Executive Team information flows, travel and meetings are managed efficiently.

About You

• Administration experience at a senior level.
• Experience of working with senior teams to coordinate tasks and timelines.
• Experience of project management and the ability to simultaneously manage a wide range of projects.
• Digitally fluent – confident navigating new platforms and tools, and eager to champion their use across the team.
• Experience of coordinating complex projects and large scale meetings.
• Experience of report writing and deploying different styles of writing and communications for different audiences.
• Experience in using databases including inputting, retrieving data and running reports.

What We Offer

• £38,000 per annum
• 37.5 hours per week
• Hybrid role - based in nearest hospice, home working and travel to Acorns sites
• Employee discounts from leading retailers – including the Blue Light Card
• Discounts on refurbished tech
• Health cash plan
• Gym membership and equipment discount scheme
• Bike2Work scheme - save up to 42% on bikes and equipment
• Wellbeing, legal and financial support
• Career development through our Acorns Academy offering leadership, coaching, fundraising, clinical training and more.
• Generous contribution to group personal pension plan (7.5%) or continuation of current NHS pension scheme
• NHS pension scheme life assurance or Acorns group life assurance scheme
• Annual leave entitlement increases with length of service

Interviews are scheduled to be held on 3 March

You need to be eligible to work in the UK to be considered for this role. We are committed to safeguarding children and vulnerable adults and therefore any successful candidate will be subject to an enhanced DBS check for children and will be asked to provide two satisfactory references.

As a UNICEF Gold Rights Respecting organisation, we are committed to ensuring that the United Nations Convention for the Rights of the Child is embedded into both culture and practice within the organisation. As an employee you will be a Duty Bearer for Children’s Rights and support all children to be Rights Holders.