Executive Assistant

Proxima; Leeds; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

25 days annual leave

Hybrid working

Leeds office two days/week

Job summary

Proxima, part of Bain & Company, is seeking an Executive Assistant to support Senior Vice Presidents across Europe and the UK, based in Leeds. The role focuses on calendar management, travel coordination, and ensuring smooth daily operations.

The successful candidate will be highly organised, discreet with confidential matters, and proficient in MS Office, with fluent English and a proactive, flexible approach.

Qualifications

• Previous experience in a similar executive assistant role.
• Strong organisational skills and ability to juggle tasks.
• Discretion handling confidential information.
• Excellent English, both spoken and written.

Responsibilities

• Provide executive and administrative support to Senior Vice Presidents across our European and UK offices.
• Oversee diary management: schedule, organise, and arrange meetings and business commitments, including follow-up actions.
• Liaise extensively with internal teams and external business contacts.
• Arranging both international and domestic travel.
• Support other Executive Assistants, including holiday cover.
• Provide receptionist cover as needed: answer telephones, greet clients and visitors, manage catering for meetings, and handle room bookings.
• Ensure all expenses are claimed monthly.
• Assist other areas of the business as/when required.

Skills

Organisational skills

Discretion

Fluent English

Microsoft Office

Travel flexibility

Tools

MS Office

Job description

Proxima, part of the global leader Bain & Company is a well-established management consulting firm specialising in procurement. We’re looking for a proactive Executive Assistant to join our Leeds team and play a key role in supporting senior leaders and contribute to a collaborative environment.

With offices in London, Leeds, Cardiff, Düsseldorf, Chicago, Singapore, Melbourne, Sydney, Kuala Lumpur, and Hong Kong, we combine global reach with local expertise. If you excel at managing complex schedules, building strong relationships, and keeping operations running smoothly, this role is an exciting opportunity to showcase your skills and work within a growing organisation.

Key Responsibilities

• Provide executive and administrative support to Senior Vice Presidents across our European and UK offices

• Oversee diary management: schedule, organise, and arrange meetings and business commitments, including follow-up actions

• Liaise extensively with internal teams and external business contacts

• Arranging both international and domestic travel

• Support other Executive Assistants, including holiday cover

• Provide receptionist cover as needed: answer telephones, greet clients and visitors, manage catering for meetings, and handle room bookings

• Ensure all expenses are claimed monthly

• Assist other areas of the business as/when required

What We’re Looking For

• Previous experience in a similar role

• Strong organisational skills and the ability to juggle several tasks

• High attention to detail; accurate and quality conscious

• Discretion in handling confidential matters

• Fast-paced, efficient, and flexible approach

• Self-motivated with a positive "can do" attitude

• Open communicator with the ability to work on own initiative

• Fluent spoken and written English

• Advanced IT skills, including Microsoft Office (Outlook, Word, Excel, PowerPoint)

• Flexibility to travel as/when required (sometimes at short notice)

Why Join Proxima

Our culture is collaborative, inclusive, and growth focused.

We offer:

• Competitive salary and market-leading benefits

• 25 days annual leave plus Bank Holidays

• Flexible hybrid working, including a requirement to work from our Leeds office two days per week

• A supportive, friendly environment with a global network

• Commitment to well-being and social responsibility

• Opportunities to join a wide range of company committees