Executive Assistant

Huntress - Leeds; Leeds; On-site; GBP 35,000 - 40,000; Full time

Job summary

Huntress - Leeds is seeking an experienced Executive PA to support a Chief Executive from our Leeds office. You will manage a fast-moving diary, coordinate international travel, and act as the primary contact for clients, investors and advisers, including high net worth individuals.

You will also handle personal and family tasks, oversee residences and the office, and ensure smooth operations with discretion and professionalism.

Qualifications

• Proven experience as an Executive or senior PA supporting a CEO or business owner across business and personal affairs.
• Extensive experience of organising complex travel.
• Excellent organisational skills and the ability to juggle competing priorities.
• Absolute discretion and professionalism with confidential matters.
• Confident written and verbal communication.
• Strong IT skills, including Microsoft 365.

Responsibilities

• Running a fast-moving diary and inbox across business and personal commitments, handling short-notice changes with ease.
• Planning international travel and detailed itineraries.
• Acting as the first point of contact for clients, investors and advisers, including high net worth clients.
• Preparing briefing notes, tracking actions and keeping the CEO updated on work in progress.
• Working alongside the wider PA team so support is always joined up.
• Organising all personal and family travel, holidays and special occasions from start to finish.
• Handling family admin, gifts, deliveries, bookings and errands.
• Being a trusted, discreet contact for family members and personal service providers.
• Overseeing the CEO's residences, including maintenance, insurance renewals and compliance.
• Managing the office premises, suppliers, budgets and health and safety.
• Owning office systems and processes.

Skills

Executive support

Diary management

Travel planning

Discretion

Written and verbal communication

Microsoft 365

Tools

Microsoft 365

Job description

Executive PA to the Chief Executive

Location: Leeds - office based

Salary: £35-40,000

The Role

This is a rare chance to be the right hand of a Chief Executive, supporting every side of their life: business, family and home.

You'll be the central point of contact for everything personal and professional, from planning international trips to keeping the office running smoothly. No two days will look the same, and your judgement will be trusted.

What You'll Be Doing

Business support

• Running a fast-moving diary and inbox across business and personal commitments, handling short-notice changes with ease
• Planning international travel and detailed itineraries
• Acting as the first point of contact for clients, investors and advisers, including high net worth clients
• Preparing briefing notes, tracking actions and keeping the CEO updated on work in progress
• Working alongside the wider PA team so support is always joined up

Personal and family support

• Organising all personal and family travel, holidays and special occasions from start to finish
• Handling family admin, gifts, deliveries, bookings and errands
• Being a trusted, discreet contact for family members and personal service providers

Property and office

• Overseeing the CEO's residences, including maintenance, insurance renewals and compliance
• Managing the office premises, suppliers, budgets and health and safety
• Owning office systems and processes

What You'll Bring

Essential

• Proven experience as an Executive or senior PA supporting a CEO or business owner across business and personal affairs
• Extensive experience of organising complex travel
• Excellent organisational skills and the ability to juggle competing priorities
• Absolute discretion and professionalism with confidential matters
• Confident written and verbal communication
• Strong IT skills, including Microsoft 365

Desirable

• Private office or family office experience
• Experience managing residential properties or households
• Interest in using AI tools to work more efficiently

Recruitment Agency Statement

Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK