Executive Assistant

HAIL Partners; Greater London; Hybrid; GBP 55,000 - 60,000; Full time

Job summary

HAIL Partners is seeking a Senior Executive Assistant to support a leading Global Private Equity firm. This senior-level role involves high-level support across investor relations, project leadership, and international travel coordination, offering a dynamic work environment with opportunities for mentorship and leadership.

Benefits

Competitive benefits including hybrid working

Qualifications

• 5+ years of proven success in high-level Executive Assistant role.
• Experience handling complex international travel and multi-time zone scheduling.
• Strong interpersonal skills and exceptional attention to detail.

Responsibilities

• Coordinate international travel and create detailed itineraries.
• Lead projects across key internal and external initiatives.
• Provide high-level support across investor relations and internal projects.

Skills

Time management

Interpersonal skills

Attention to detail

Organisational skills

Education

5+ years of experience as Executive Assistant

Background in Investor Relations

Job description

This range is provided by HAIL Partners. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Direct message the job poster from HAIL Partners

HAIL is working with a leading Global Private Equity firm who are seeking a Senior Executive Assistant. The firm are looking for a dynamic individual to join a high-performing IR team. This is a senior-level EA role with strategic exposure, responsibility, and opportunity for leadership.

This role will provide high-level support and be involved in a wide range of activities across investor relations, events, and internal projects.

Key Responsibilities:-

• International travel coordination, including detailed itineraries, visas, and high-standard logistical planning
• Proactive time management, using foresight and initiative to align with team and business priorities
• Project leadership across key internal and external initiatives – from business-critical meetings to client events
• Client-facing professionalism – acting as a trusted representative of the IR team
• Team collaboration – working closely with a network of EAs to ensure seamless coverage and support
• Operational excellence – including expense and invoice processing, CRM updates, and materials preparation
• Regional support – occasional support for another global office (e.g., logistics, coordination with suppliers)
• Mentorship and leadership – supporting EA development, potentially line-managing, and driving team initiatives

Requirements:-

• 5+ years of proven success in high-level Executive Assistant role within Private Equity/Private Markets
• Background in Investor Relations preferred - understanding of the fundraising activities e.g. due diligence cycles and roadshow planning
• Previous leadership or mentoring responsibilities within an Executive Support Team
• Experience handling complex international travel and multi-time zone scheduling
• Excellent at managing time, prioritising tasks, and working independently with minimal guidance
• Strong interpersonal skills – quickly builds rapport and collaborates effectively across teams
• Exceptional attention to detail and organisational skills

The firm offers competitive benefits including hybrid working (2-3 days a week in the office per week).

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Investment Management, Financial Services, and Venture Capital and Private Equity Principals

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