Executive Assistant/ Project Manager

Insignia Group of Companies; Greater London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading company is seeking an Executive Assistant/Project Manager to support the President. This role involves coordinating meetings, managing information flow, and ensuring effective communication across departments. The ideal candidate will have a strong background in supporting C-Level executives, excellent organizational skills, and proficiency in Microsoft Office tools. This is a full-time position based in Greater London, offering a dynamic work environment.

Qualifications

• Minimum 2-3 years supporting Senior Executives.
• Must have experience supporting C-Level.

Responsibilities

• Manage the President's calendar and set up meetings.
• Compile reports and manage information flow.
• Act as the point of contact among executives and clients.

Skills

Communication

Negotiation

Organization

Education

Paralegal background

Tools

Microsoft Excel

Microsoft Word

Microsoft Power Point

CRM

Job description

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Insignia Group of Companies is currently recruiting an Executive Assistant/ Project Manager to support the President of The Group on all administrative tasks. You will be responsible for gathering reports, coordinating meetings, and following up on key projects. You will play a crucial role in ensuring seamless communication between The President of the Group and all Heads of Departments. Attention to detail and organisation are key for succeeding within this role.

Key Responsibilities:

• Provide full support for the President of the Group on a variety of different projects and tasks as and when required.
• Act as the point of contact among executives, employees, clients, and other external partners on behalf of the President of the Group.
• Reach out to various departments within the organization to gather updates and progress to feedback to the President of the Group.
• Manage information flow in a timely and accurate manner.
• Compile daily, weekly and monthly reports of all different departments under Insignia the organization.
• Be present on all meetings that involve the Executive Board.
• Take minutes during meetings.
• Proof-reed various documents and proposals.
• Manage the President of the Group’s calendar and set up meetings as and when required.
• Format information for internal and external communication – memos, emails, presentations, reports.
• Ensure attendance at all necessary board meetings to facilitate decision-making. Prepare meeting agendas and materials in advance.
• Ensure UBO's instructions are distributed to all departments across offices on a daily and weekly basis.
• Manage multiple mailboxes to streamline communication.
• Support the business by organizing onboarding sessions for new team members with their department heads.

Professional Requirements:

• Must have experience supporting C-Level.
• Minimum 2-3 years supporting Senior Executives.
• Experience within Financial Services is an advantage.
• Excellent oral and written communication.
• Paralegal background is preferred
• Strong ability to negotiate.
• Excellent computer skills in a Microsoft Windows (including Excel, Word, Power Point).
• Familiarity with CRM.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Project Management, Administrative, and Other

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