Executive Assistant

Tate; Greater London; Hybrid; GBP 23.000 - 32.000; Vollzeit

Zusammenfassung

Tate is seeking an experienced Executive Assistant to provide high-level support to the Chair and Chief Executive. The role requires managing complex diaries, travel, and high‑level correspondence to keep the office running smoothly in a busy public-sector setting.

Work is London-based with hybrid arrangements, 4-month temporary contract and an ASAP start. You will coordinate with senior leaders, oversee communications and ensure deadlines are met with discretion and professionalism.

Qualifikationen

• EA/PA experience supporting senior leaders in a busy office.
• Excellent diary management and prioritisation skills.
• Strong written and verbal communication, proofreading and relationship-building.

Aufgaben

• Manage complex and frequently changing diaries, meetings, visits and schedules.
• Coordinate UK and international travel and accommodation.
• Prepare and collate reports, briefings and papers for senior leaders.
• Track actions and correspondence, draft high-quality responses.

Kenntnisse

Diary management

Communication

Organisation

Attention to detail

Discretion

Tools

Microsoft 365

Jobbeschreibung

20.30 per hour

London - Hybrid working (nearest station is Cannon Street)

Full Time - Monday Friday

Temporary - 4 month contract

ASAP Start

Tate are working with a respected national public-sector organisation with a strong public-service purpose. They work with communities, government bodies and external partners across England, providing expert guidance, delivering important programmes and supporting work that creates a positive and lasting impact for the public.

The opportunity

We are seeking an experienced Executive Assistant to provide high-level support to the Chair and Chief Executive. Working closely with the Private Secretary and the Chair's external PA, you will help ensure the office operate smoothly, efficiently and professionally.

Key responsibilities

• Manage complex and frequently changing diaries, meetings, visits and schedules.
• Monitor shared inboxes, correspondence and meeting requests, assessing urgency and priority.
• Act as a professional first point of contact for visitors, callers and key stakeholders.
• Coordinate UK and international travel and accommodation.
• Prepare and collate reports, briefings and papers for senior leaders.
• Track actions and correspondence, drafting high-quality responses where appropriate.
• Manage event invitations, expenses and purchase orders.
• Support internal communications, events and ad hoc projects.
• Deputise for the Private Secretary when required.

About you

• EA or PA experience supporting senior leaders in a busy office.
• Proven ability to manage complex diaries, competing demands and multiple priorities.
• Excellent written and verbal communication, relationship-building and proofreading skills.
• Strong Microsoft 365 skills, including Outlook, Word, Excel and PowerPoint.
• Exceptional organisation, accuracy and attention to detail.
• A proactive, adaptable and collaborative approach.
• The discretion and tact required to handle confidential and sensitive information.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.