Executive Assistant – Media & Entertainment

Impact Recruitment Group Ltd; Greater London; Hybrid; GBP 42,000 - 60,000; Full time

Job summary

Impact Recruitment Group Ltd in Central London is seeking an experienced Executive Assistant to support two senior executives in a fast-paced, creative environment. This role offers hybrid working from Central London with responsibilities including diary management, inbox handling, travel planning and meeting coordination.

The successful candidate will be discreet, personable and capable of building strong relationships while maintaining professionalism and how the team collaborates in a lively

Qualifications

• Established EA/PA with solid experience supporting senior individuals.
• Experience in creative, media, production, entertainment or similar backgrounds preferred.
• Typically 3–4 years or more within previous organisations.
• Proven ability to manage complex diaries, travel arrangements and multiple priorities.

Responsibilities

• Take ownership of two busy, constantly changing diaries and priorities.
• Support with inbox management, correspondence, priorities and follow-ups.
• Coordinate UK and international travel with complex itineraries.
• Organise senior leadership meetings, board meetings, events and company occasions.
• Coordinate hospitality, external events and business engagements.
• Build strong relationships with senior stakeholders and colleagues.
• Act as a warm, professional point of contact for visitors.
• Contribute to a positive, sociable working environment.
• Anticipate needs and resolve problems to keep things running smoothly.
• Handle confidential information with discretion and professionalism.

Skills

Diary management

Stakeholder management

Travel coordination

Relationship building

Discretion and professionalism

Communication skills

Job description

Central London | Hybrid Working | 9am–6pm

Immediate starters and candidates on short notice particularly encouraged to apply.

We're looking for a brilliant, experienced Executive Assistant to join a successful, ambitious business operating within the creative and media space.

This is a fantastic opportunity for an established EA who has built a strong foundation in their career, enjoys supporting senior leaders and is looking for a long-term opportunity where they can become a genuinely trusted and valued part of the team.

You'll be supporting two senior executives in a busy, varied and highly people-focused environment. The business has a warm, vibrant and collaborative culture, with a friendly, down-to-earth team who genuinely enjoy working together.

We're looking for someone who brings experience, confidence and sound judgement, but who is equally personable, positive and happy to get stuck in. Someone who takes pride in being an exceptional EA, enjoys building relationships and can balance professionalism with a sense of fun.

What you'll be doing

• Taking ownership of two busy, constantly changing diaries, confidently managing competing priorities.
• Supporting with inbox management, correspondence, priorities and follow-ups.
• Coordinating UK and international travel, including complex itineraries and last-minute changes.
• Organising senior leadership meetings, board meetings, off-sites, events and company celebrations.
• Coordinating external events, hospitality, dinners and business engagements.
• Building strong relationships with senior stakeholders, external contacts and colleagues.
• Acting as a warm, professional and approachable point of contact for visitors and guests.
• Helping with day-to-day office coordination and contributing to a positive, sociable working environment.
• Anticipating needs, resolving problems independently and ensuring everything runs smoothly.
• Handling confidential information with complete discretion and professionalism.

About you

We're looking for an established EA/PA with solid experience supporting senior individuals within a fast-paced, dynamic business.

Experience within the creative, media, production, entertainment, advertising or similar would be particularly relevant, although we're open to other backgrounds.

You’ll bring:

• A strong and stable career history, ideally demonstrating 3–4 years or more within previous organisations.
• Proven experience managing complex diaries, travel arrangements and multiple priorities.
• A confident, self-assured approach, with excellent judgement and the ability to work independently.
• A naturally warm, engaging and personable personality, with brilliant relationship-building skills.
• Excellent organisation, attention to detail and the ability to stay calm under pressure.
• A proactive, solutions-focused mindset, always thinking one step ahead.
• The confidence to communicate with senior stakeholders and manage expectations effectively.
• A genuine willingness to get involved, support colleagues and contribute to the wider team.
• An appreciation for a lively, informal and collaborative culture, while maintaining professionalism and discretion.

This is an excellent opportunity for an experienced EA who genuinely enjoys executive support and wants to build trusted relationships, take real ownership and become an integral part of a successful, growing business.

If you're looking for somewhere you can settle, make an impact and feel genuinely valued, we'd love to hear from you.

We are committed to creating an inclusive recruitment process and welcome applications from candidates of all backgrounds. All applications will be considered fairly based on relevant skills, experience and suitability for the role.