Executive Assistant

Tate Recruitment; City Of London; Hybrid; GBP 28,000 - 30,000; Full time

Benefits offered by this job

Hybrid working

Job summary

Tate Recruitment is seeking an experienced Executive Assistant to provide high-level support to the Chair and Chief Executive in our London office. The role is hybrid, Monday to Friday, with an ASAP start on a 4-month contract.

You will manage complex diaries, coordinate travel, prepare reports, and act as a professional first point of contact for stakeholders. Strong Microsoft 365 skills and discretion are essential.

Qualifications

• EA or PA experience supporting senior leaders in a busy office.
• Strong diary management and multi-priority handling.
• Excellent written and verbal communication; proofreading skills.

Responsibilities

• Manage complex diaries, meetings, travel, and schedule changes.
• Monitor shared inboxes and prioritise requests.
• Serve as first contact for visitors and stakeholders.
• Coordinate UK and international travel and accommodation.
• Prepare reports, briefings, and papers for senior leaders.
• Draft high-quality responses and track actions.
• Manage event invites, expenses, and purchase orders.
• Support internal comms, events, and ad hoc projects.
• Deputise for the Private Secretary when required.

Skills

Diary management

Communication

Organisation

Prioritisation

Discretion

Tools

Microsoft 365

Job description

£20.30 per hour
London - Hybrid working (nearest station is Cannon Street)
Full Time - Monday Friday
Temporary - 4 month contract
ASAP Start
Tate are working with a respected national public-sector organisation with a strong public-service purpose. They work with communities, government bodies and external partners across England, providing expert guidance, delivering important programmes and supporting work that creates a positive and lasting impact for the public.

The opportunity

We are seeking an experienced Executive Assistant to provide high-level support to the Chair and Chief Executive. Working closely with the Private Secretary and the Chair's external PA, you will help ensure the office operate smoothly, efficiently and professionally.

Key Responsibilities

• Manage complex and frequently changing diaries, meetings, visits and schedules.
• Monitor shared inboxes, correspondence and meeting requests, assessing urgency and priority.
• Act as a professional first point of contact for visitors, callers and key stakeholders.
• Coordinate UK and international travel and accommodation.
• Prepare and collate reports, briefings and papers for senior leaders.
• Track actions and correspondence, drafting high-quality responses where appropriate.
• Manage event invitations, expenses and purchase orders.
• Support internal communications, events and ad hoc projects.
• Deputise for the Private Secretary when required.

About You

• EA or PA experience supporting senior leaders in a busy office.
• Proven ability to manage complex diaries, competing demands and multiple priorities.
• Excellent written and verbal communication, relationship-building and proofreading skills.
• Strong Microsoft 365 skills, including Outlook, Word, Excel and PowerPoint.
• Exceptional organisation, accuracy and attention to detail.
• A proactive, adaptable and collaborative approach.
• The discretion and tact required to handle confidential and sensitive information.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.