Executive Assistant

Point 13 Jobs; Greater London; On-site; GBP 45,000 - 65,000; Full time

Benefits offered by this job

Private health insurance

Season ticket loans

Access to school leisure facilities

Bike2Work Scheme

Life assurance cover benefits

Employer pension contributions

Free school lunches

Employee assistance and counselling services

DSE eye tests

Fee reduction for children of staff

CPD and funding for further studies

Job summary

A historic educational institution is seeking a highly motivated Executive Assistant to provide exceptional administrative and organizational support to the High Mistress. The ideal candidate will have extensive experience in supporting senior executives and possess strong interpersonal skills, discretion, and exceptional organizational abilities. This full-time position offers a competitive salary and a comprehensive benefits package, including private health insurance and funding for further studies.

Qualifications

• Extensive experience working as a PA/EA to a senior executive.
• Discretion and integrity in handling sensitive information.
• Exceptional organizational skills with the ability to manage competing priorities.
• Proficiency in Microsoft packages and a willingness to master new systems.
• Experience in the independent education sector is desirable.

Responsibilities

• Manage the High Mistress’s diary and organize travel.
• Act as the first point of contact for all communications.
• Prepare agendas, reports, and presentations as needed.
• Maintain electronic filing systems and confidential records.
• Support staff recruitment processes with HR.
• Draft and quality assure correspondence and newsletters.
• Supporting promotional activities with Marketing and Admissions teams.
• Representing the High Mistress in communications with parents, governors and partner bodies.

Skills

Extensive experience working as a PA/EA to a senior executive

Excellent interpersonal skills

Discretion and integrity

Proactive and flexible

Exceptional organisational skills

Excellent written and verbal communication skills

Proficiency in Microsoft packages

Ability to work in a dynamic environment

Job description

St Paul’s Girls’ School – an extraordinary and historic institution focused on nurturing creativity, curiosity, and a love of academic discovery – is seeking a highly motivated Executive Assistant to provide exceptional administrative and organisational support to the High Mistress.

Key Responsibilities

• Proactively managing the High Mistress’s diary, prioritising commitments and anticipating needs accordingly, and organising travel arrangements.
• Acting as the first point of contact for all communications to and from the High Mistress, ensuring professionalism and discretion at all times.
• Preparing agendas, briefing papers, reports and presentations for internal and external meetings and minuting meetings as required.
• Maintaining electronic filing systems and confidential records related to governance, safeguarding, and compliance.
• Acting as the High Mistress’s representative and liaison point across key departments and working closely with a range of teams to coordinate the High Mistress’s involvement in relevant events and initiatives.
• Working closely with HR and administrative teams to support staff recruitment processes.
• Drafting and quality assuring correspondence and newsletters.
• Working with the Marketing and Admissions teams to support promotional activities and events.
• Representing the High Mistress in communications with parents, governors, professional bodies, and partner institutions.

Skills and Experience

• Extensive experience working as a PA/EA to a senior executive.
• Excellent interpersonal skills with the ability to work with a wide range of stakeholders.
• Discretion and integrity in handling sensitive information.
• Proactive, flexible and solutions-focused, with strong initiative and attention to detail.
• Exceptional organisational skills with the ability to manage competing priorities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft packages and a willingness to master new systems.
• Ability to work with enthusiasm and cheerfulness in a dynamic and fast-paced environment.
• Experience within the independent (or wider) education sector (desirable).
• Private health insurance.
• Season ticket loans.
• Access to school leisure facilities.
• Bike2Work Scheme.
• Life assurance cover benefits.
• Employer pension contributions administered by Aviva.
• Free school lunches.
• Employee assistance and counselling services.
• DSE eye tests.
• Fee reduction for children of staff.
• CPD and funding for further studies.

Salary: Competitive, based on qualifications and relevant experience.

Hours: Full-time, 40 hours per week (8.00am to 5.00pm plus a one-hour unpaid lunch break), 52 weeks per year.