PA To Director

Gill Cooke Personnel Ltd T/A The Recruitment Group; Oxford; On-site; GBP 30,000 - 45,000; Full time

Benefits offered by this job

Generous annual leave

Pension scheme

On-site parking

Term-time lunches

Job summary

Gill Cooke Personnel Ltd T/A The Recruitment Group is partnering with an established educational institution in Oxford to recruit an experienced Personal Assistant who will provide high-level support to the Director and senior leadership team. The role is a diverse, fast-paced, office-based position offering the chance to contribute in an internationally focused environment.

You will manage complex diaries across time zones, handle correspondence, coordinate VIP visits and travel, and support ad

Qualifications

• Significant PA/EA experience, ideally in an academic or similar setting.
• Exceptional organisational skills and attention to detail.
• Strong written and verbal communication abilities.
• Able to plan ahead, use initiative and maintain confidentiality.
• Confident engaging with senior international stakeholders.
• Proactive, adaptable and a collaborative team player.
• Proficient in Microsoft Office.

Responsibilities

• Managing complex diaries across multiple time zones.
• Handling inboxes, calls and drafting correspondence.
• Coordinating high-profile visits and welcoming VIP guests.
• Organising events, meetings and travel (including visas and itineraries).
• Preparing briefings and meeting papers.
• Minute-taking and general administrative support.
• Liaising closely with colleagues and supporting ad hoc projects.

Skills

PA/EA experience

Organisational skills

Communication skills

Confidentiality

Stakeholder engagement

Proactive attitude

MS Office

Tools

MS Office

Job description

An established educational institution in Oxford is seeking an experienced Personal Assistant to provide high-level support to the Director and senior leadership team. This is a diverse, fast-paced role within a close-knit office, offering the opportunity to work in an internationally focused environment.

Key Responsibilities

• Managing complex diaries across multiple time zones
• Handling inboxes, calls and drafting correspondence
• Coordinating high-profile visits and welcoming VIP guests
• Organising events, meetings and travel (including visas and itineraries)
• Preparing briefings and meeting papers
• Minute-taking and general administrative support
• Liaising closely with colleagues and supporting ad hoc projects

About You

• Significant PA/EA experience, ideally in an academic or similar setting
• Exceptional organisational skills and attention to detail
• Strong written and verbal communication abilities
• Able to plan ahead, use initiative and maintain confidentiality
• Confident engaging with senior international stakeholders
• Proactive, adaptable and a collaborative team player
• Proficient in Microsoft Office

Additional Information

• Full-time role, 37.5 hours per week, Monday to Friday
• Some flexibility required, including occasional evenings and weekends (with enhanced pay or TOIL)
• Attractive benefits including generous annual leave, pension scheme, on-site parking and term-time lunches
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