Headmistress’ PA, Admissions, Reception & Administration Officer

Newbridge Preparatory School; Wolverhampton; On-site; GBP 27,000 - 33,000; Full time

Benefits offered by this job

Salary paid in 12 equal monthly instalments

Supportive working environment

Opportunity to work closely with school leadership

Job summary

Newbridge Preparatory School in Wolverhampton seeks a proactive Headmistress’ PA, Admissions, Reception & Administration Officer. This role provides high-level admin support and handles admissions, reception, and school administration. Candidates should excel in multitasking and maintain professionalism.

The position offers a supportive environment with a salary of £30,000, working term time plus 4 weeks, 8am – 5pm. Join our unique community and make a meaningful difference!

Qualifications

• Experience in administration, PA, reception or admissions roles is desirable.
• Calm and approachable manner, with discretion.

Responsibilities

• Manage the Headmistress’ diary and correspondence.
• Coordinate parent meetings and oversee admissions process.
• Prepare reports and maintain accurate pupil records.
• Assist with school events and maintain confidentiality.

Skills

Excellent organisational skills

Strong communication skills

Attention to detail

Ability to prioritise

Professional manner

Job description

Headmistress’ PA, Admissions, Reception & Administration Officer- £30,000– Wolverhampton, WV6

The Role

Are you highly organised, calm under pressure and able to juggle multiple priorities with confidence? Do you thrive in a fast-moving environment where professionalism, and attention to detail really matters? If so, this could be the perfect opportunity for you.

Newbridge Preparatory School is looking for a warm, professional and proactive Headmistress’ PA, Admissions, Reception and Administration Officer to join our friendly school community.

As our Headmistress’ PA, Admissions, Reception and Administration Officer, you will provide high-level administrative support to the Headmistress alongside overseeing admissions, reception and wider school administration.

This role would suit someone who enjoys working in a fast‑paced environment and takes pride in delivering an excellent experience for families and staff alike. Working hours are 8am – 5pm with a one‑hour lunch break, working Term Time + 4 weeks.

If you are looking for a rewarding opportunity where you can truly make a difference every day, we would love to hear from you – apply today and become part of the Newbridge Preparatory School community.

Key Responsibilities

• Manage the Headmistress’ diary, meetings and correspondence
• Prepare reports, presentations and school documentation
• Coordinate parent meetings, events and school communications
• Oversee the admissions process from enquiry to enrolment
• Arrange school tours, taster sessions and admissions meetings
• Welcome visitors, parents and contractors professionally
• Answer calls and respond to enquiries efficiently
• Maintain accurate pupil, attendance and admissions records
• Support safeguarding procedures and visitor sign‑in processes
• Assist with school events, trips and administrative projects
• Maintain confidentiality and professionalism at all times

The School

Newbridge Preparatory School is a unique school dedicated to the education of pupils aged two to eleven.

At our contemporary preparatory school, our mission is to provide a high‑quality education to our children by harmoniously blending time‑honoured principles with innovative teaching and learning approaches. Distinctively unaffiliated with any senior school, we take pride in being Wolverhampton’s sole truly independent ‘Prep’ school. Our close‑knit, intimate school community resembles a family, where every individual knows one another.

We cultivate an atmosphere where children can flourish.

Benefits

• Salary paid in 12 equal monthly instalments
• Supportive and friendly working environment
• Varied and engaging role with real responsibility
• Opportunity to work closely with school leadership
• Beautiful school setting and welcoming community

The Person

• Excellent organisational and administrative skills
• Strong written and verbal communication skills
• A calm, approachable and professional manner
• The ability to prioritise effectively in a busy environment
• High levels of discretion and attention to detail
• Experience within administration, PA, reception or admissions roles
• A reliable and flexible approach to work

Experience within a school environment and familiarity with iSAMS or similar systems would be beneficial.

Newbridge Preparatory School is committed to safeguarding and promoting the welfare of children and young people. The successful applicant will be subject to an enhanced DBS check and safer recruitment procedures.