PA to Headteacher

Inspired Education Group; Greater London; On-site; GBP 28,000 - 40,000; Full time

Job summary

Inspired Education Group in London is seeking an organised and proactive Personal Assistant to the Headteacher at Wetherby Kensington. You will manage busy schedules, handle correspondence and support a wide range of administrative tasks across reception, admissions and events.

The ideal candidate will have excellent communication, IT skills (Isams experience desirable) and the ability to work confidently with staff, parents and pupils in a fast-paced school environment.

Qualifications

• Excellent communication and people skills.
• Organised, reliable and able to prioritise tasks.
• Proficient with Microsoft Office; Isams experience is desirable.

Responsibilities

• Administration & Reception: be first contact for parents, visitors and staff; manage enquiries and diaries; maintain pupil records.
• Pupil Welfare & Attendance: assist with welfare, attendance and medical records as required.
• Admissions & Parent Communication: support Registrar with admissions and events.
• Clubs & Events: support after‑school clubs and school events logistics.
• Compliance: manage staff documentation and uphold safeguarding and safety policies.
• General: support the wider school community and uphold ethos and values.

Skills

Communication

Organisation

Microsoft Office

Isams experience

Phone manner

Tools

Isams

Job description

PA to Headteacher

Location: London, GB

Inspired Education is the leading global group of premium schools, with a portfolio of 126 premium private schools in 28 countries spanning 6 continents which utilise proven educational practices from every corner of the globe, ensuring over 95,000 students receive a world-class learning experience from Kindergarten to Year 13.

Founded in 2013 by Nadim M. Nsouli, Inspired is backed by investors such as Stonepeak, GIC, TA Associates, and the Oppenheimer and Mansour family offices. The Group is experiencing 20% per annum growth through acquisition, greenfield site expansion, and the development of existing schools within its portfolio. In 2023, Inspired was recognised by Beauhurst as one of the UK's top 10 highest-value private companies.

ROLE SUMMARY:

Wetherby Kensington is a two form, non-selective, pre-preparatory school for boys from Reception to Year 3. It follows exactly the same curriculum and shares the same values and ethos as Wetherby School and will be an integral part of the Wetherby Group of schools. Boys at Wetherby Kensington receive very high levels of academic education and pastoral care.

Wetherby Kensington is currently looking for an organised, enthusiastic and efficient personal assistant to the Headmistress. The successful candidate will be dynamic, will have excellent written and verbal communication skills and will be able to build relationships with children, staff and parents confidently.

This is a really exciting opportunity for a highly motivated, supportive and caring person who works with equal efficacy both independently and as part of a team. This position will be a varied and busy role and would suit someone kind, team orientated, highly organised and with a great eye for detail. Applicants will join an innovative, forward-thinking and committed team.

Experience of working within a school environment is essential. The successful candidate will be expected to have strong administrative, secretarial and IT skills along with excellent interpersonal and communications skills. Previous experience of school procedures and administrative systems would be an advantage. It is desirable that the candidate has experience of using Isams. Training will be provided if required. If you can work using your own initiative and are experienced in a wide range of administrative duties you are encouraged to apply.

KEY RESPONSIBILITIES:

Administration & Reception

• Act as the first point of contact for parents, visitors and staff
• Manage enquiries, emails, post, diaries and general office administration
• Maintain pupil records, filing systems and office supplies

Pupil Welfare & Attendance

• Administer first aid and medication in line with school procedures
• Maintain medical and attendance records, following up absences where required

Admissions & Parent Communication

• Support admissions and registration processes with the Registrar
• Coordinate parents’ evenings, school events and parent communications

Clubs & Events

• Manage after-school club administration, Parent Pay setup and provider liaison
• Support school events, photography and second-hand uniform sales

Compliance

• Process staff absence records and new starter documentation
• Maintain compliance with safeguarding, health & safety and school policies

General

• Support the wider school community and uphold the school’s ethos and values

THE IDEAL CANDIDATE WILL HAVE:

• Excellent communication and people skills
• Good personal presentation and organisation
• Reliable, honest, flexible and trustworthy
• Able to work in a busy environment with adults and children alike
• A kind and caring attitude
• Responsible and able to prioritise work-load
• Experience of working as part of a team and able to manage workload independently
• 'Can-do’ attitude/willing to help out
• Good knowledge and understanding of Microsoft Office software packages
• Professional and polite in conduct with clients, parents, staff and students
• Have a friendly and polite telephone manner
• A willingness to participate to school events
• An appropriate level of data protection, security awareness and confidentiality awareness

SAFEGUARDING STATEMENT:

Inspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practices and pre-employment background checks will be undertaken before any appointment is confirmed.