Executive Assistant

Poppy Lane Placements Ltd; Greater London; Presencial; GBP 70.000 - 120.000; Jornada completa

Descripción de la vacante

Poppy Lane Placements Ltd invites an experienced Executive Assistant to join a high-energy investment environment in London. The role supports the principal across business and private life, working with a tight team of EAs, property, household and finance colleagues.

The ideal candidate has five or more years in an EA/PA/family office role, with a strong academic record and excellent communication, along with Outlook, Word and Excel proficiency.

Formación

• Substantial experience as a career Executive Assistant, ideally five or more years in an EA, PA or family office role
• Strong academic record: a good degree and/or strong A Levels
• Speak English fluently and hold the right to work in the UK

Responsabilidades

• Managing complex diaries, correspondence and calls for the principal and the executive office
• Researching and coordinating detailed travel itineraries, activities and events
• Managing the purchase, restoration, delivery and installation of pieces in the art collection
• Supporting the management of household staff across the property portfolio
• Liaising with the property, household and interiors teams on projects
• Negotiating rates and contracts with suppliers, and keeping inventories, logs and records up to date
• Working with finance on record-keeping and budgets
• Handling ad hoc research, purchases, errands and firm-wide initiatives

Conocimientos

Executive support

Diary management

Travel coordination

Discretion/confidentiality

Educación

Bachelor’s degree or equivalent

Strong academic record (good degree/A Levels)

Herramientas

Outlook

Word

Excel

Descripción del empleo

Role: Executive Assistant

Location: London, full-time in the office

Salary: £70,000-£120,000 GPA (DOE), with an excellent benefits package

Contract: Permanent

Hours: Full-time, with occasional out-of-hours and weekend cover shared on a rota

Start date: Flexible

A global investment firm is looking for an experienced, high-energy Executive Assistant to join the team supporting its principal across business and private life.

You will work as part of a close team of EAs alongside property, household and finance colleagues.

The ideal candidate will be an experienced career EA, ideally with five or more years in an EA, PA or family office role (this is not a graduate position), with a strong academic record. They will be a natural team player with high energy, resilience and a strong work ethic, excellent written and verbal communication, strong Outlook, Word and Excel skills and proven discretion with highly sensitive information. Familiarity with legal documents, HR matters and basic bookkeeping is an advantage.

Duties include:

• Managing complex diaries, correspondence and calls for the principal and the executive office
• Researching and coordinating detailed travel itineraries, activities and events
• Managing the purchase, restoration, delivery and installation of pieces in the art collection
• Supporting the management of household staff across the property portfolio
• Liaising with the property, household and interiors teams on projects
• Negotiating rates and contracts with suppliers, and keeping inventories, logs and records up to date
• Working with finance on record-keeping and budgets
• Handling ad hoc research, purchases, errands and firm-wide initiatives

To be considered for this role, you must:

• Have substantial experience as a career Executive Assistant, ideally five or more years in an EA, PA or family office role
• Have a strong academic record: a good degree and/or strong A Levels
• Speak English fluently
• Hold the right to work in the UK