Executive Assistant

Bain and Gray; Greater London; Hybrid; GBP 45,000 - 65,000; Full time

Job summary

Bain and Gray is seeking an Executive Assistant to support a founder in a fast-paced, creative-entrepreneurial setting in Central London. The role requires superb organisational skills, discretion, and the ability to manage a dynamic mix of professional and personal commitments.

The successful candidate will act as a trusted right hand, handling inboxes, calendars, travel, and high-priority projects with calm, clarity, and pragmatic decision-making.

Qualifications

• Proven experience as an EA to a Founder or senior executive.
• Experience supporting a principal with changing priorities on short notice.
• Exceptional organisational skills and ability to create structure from ambiguity.
• Confident handling high-volume inbox, complex diary, and competing priorities.
• Ability to anticipate needs and stay ahead.
• Excellent written communication, drafting in the Founder’s voice.
• Discretion with confidential business and personal matters.

Responsibilities

• Inbox and correspondence management.
• Dynamic diary management.
• Meetings and stakeholder management.
• Confidentiality and discretion.
• Global and complex travel management.
• Personal and family support.
• Household and supplier management.
• Research and project management.
• Systems and organisation.

Skills

EA to Founder

Diary management

Executive support

Discretion

Written communication

Adaptability

Problem solving

Tools

Calendar tools

Job description

Location: Central, London

We are delighted to be working on an exciting opportunity for an exceptional Executive Assistant who enjoys operating at the heart of a hectic business and personal life. The successful EA will support a highly successful and respected entrepreneur within the creative world, whose interests span an impressive and diverse portfolio.

This is a varied, fast-paced, and highly engaging role, suited to an EA who thrives on variety, enjoys working at pace and is energised by supporting a creative, entrepreneurial mind. The Founder is driven by ideas and opportunities, with a working style that can be fluid, fast-moving and occasionally non-linear. Priorities can evolve quickly, requiring an EA who can think on their feet, bring clarity to a constant flow of information, and translate changing ideas into clear, actionable plans. We are seeking an EA who has previously supported a Founder within a similar environment, navigating competing demands and ensuring that the important details never get lost in the pace of the day. Experience of managing upwards with confidence, exercising sound judgement, and providing structure without slowing momentum is crucial. As is, emotional intelligence, and the ability to remain calm, pragmatic, and solutions-focused when plans change.

This is a new role and as such an immediate need, this a temp role with a huge amount of possibility. You will become a trusted right hand, bringing organisation, discretion, and considered judgement to a complex blend of professional, personal, and family commitments.

Key Responsibilities

• Inbox and correspondence
• Dynamic diary management
• Meetings and stakeholder management
• Confidentiality and discretion
• Global and complex travel management
• Personal and family support
• Household and supplier management
• Research and project management
• Systems and organisation

About You

• Proven experience as an EA to a Founder, entrepreneur, or senior executive, ideally in a similarly fast-moving, entrepreneurial environment
• A track record of supporting a principal whose priorities, ideas and plans can change at short notice
• Exceptional organisational skills and the ability to create structure from ambiguity
• Confidence managing a high-volume inbox, complex diary, and competing priorities with minimal supervision
• The ability to anticipate needs, take ownership and stay several steps ahead
• Excellent written communication skills and confidence drafting correspondence in the Founder's voice
• Strong commercial awareness, initiative, and sound decision-making
• A warm, grounded, and collaborative approach
• Absolute discretion when handling confidential business, personal and family matters
• Confidence using productivity tools and a willingness to improve systems and working practices
• Please note this is a full time role with hybrid working

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy