Executive Assistant

Ballymore; Greater London; On-site; GBP 70,000 - 90,000; Full time

Job summary

Ballymore is seeking an exceptional Executive Assistant to provide extensive executive and operational support to board-level executives at Canary Wharf. This role sits at the heart of the leadership team, requiring professionalism, discretion, and confidence in a fast-paced environment.

The successful candidate will build strong relationships, anticipate business needs, manage diaries, gatekeep effectively, draft papers, minutes, and support strategic projects with high discretion and integrity.

Qualifications

• Significant experience supporting board-level or C-suite executives.
• Experience within property, real estate, asset management or related professional services would be advantageous.
• Exceptional diary management and executive gatekeeping skills.
• Proven ability to manage multiple priorities and deadlines in a fast-paced business setting.
• Extensive experience drafting professional correspondence on behalf of senior leaders.
• Advanced Microsoft Office skills, including Outlook, Word, Excel, PowerPoint, and Teams.

Responsibilities

• Provide comprehensive executive support to board-level executives within Ballymore Asset Management Limited (BAML).
• Manage complex and demanding diaries, coordinating meetings, appointments, and business commitments.
• Act as the primary gatekeeper for senior executives, prioritising competing requests.
• Screen and manage incoming communications, correspondence, and meeting requests.
• Prepare agendas, presentations, reports, briefing papers, and meeting packs.
• Attend meetings where required, producing minutes and maintaining action trackers.
• Handle highly confidential and commercially sensitive information with discretion.

Skills

Executive support

Diary management

Gatekeeping

Stakeholder management

MS Office

Communication

Tools

Microsoft Office Suite

Job description

Job Description

Executive Assistant - Permanent - Canary Wharf

Hours: 40 per week, Monday to Friday

Ballymore is an internationally recognised property developer and asset manager with a proven track record of creating vibrant communities, delivering landmark developments, and managing high-quality residential and commercial assets across London and beyond. With a reputation for excellence, innovation, and long-term investment, Ballymore Asset Management Limited (BAML) is responsible for the strategic management of a diverse and growing property portfolio, ensuring exceptional outcomes for residents, customers, investors, and stakeholders.

As our business continues to evolve, we are seeking an exceptional Executive Assistant to provide extensive executive and operational support to board-level executives. This is a highly visible and influential role that sits at the heart of the leadership team, requiring an individual who can operate with professionalism, discretion, and confidence in a fast-paced environment.

This opportunity would suit a highly experienced Executive Assistant who thrives on building strong relationships, anticipating business needs, and providing seamless support at the most senior level.

Duties Include

Executive Support

• Provide comprehensive executive support to board-level executives within BAML.
• Manage complex and demanding diaries, coordinating meetings, appointments, and business commitments.
• Act as the primary gatekeeper for senior executives, managing requests and ensuring effective prioritisation of competing demands.
• Screen and manage incoming communications, correspondence, and meeting requests.
• Prepare agendas, presentations, reports, briefing papers, and meeting packs.
• Attend meetings where required, producing accurate minutes and maintaining action trackers.
• Handle highly confidential and commercially sensitive information with absolute discretion.

Diary & Stakeholder Management

• Build and maintain strong relationships with internal and external stakeholders at all levels.
• Coordinate meetings with key clients and business partners.
• Ensure executives are fully prepared for meetings by providing relevant information, updates, and documentation.
• Respond proactively to changing priorities and urgent business requirements.

Team Leadership

• Provide day-to-day management, guidance, and development support to a Personal Assistant.

Project & Business Support

• Support the coordination and delivery of strategic projects and business initiatives.
• Monitor actions arising from leadership meetings and ensure timely completion.
• Assist with the preparation of board reports, management information, and business communications.
• Contribute to the planning and execution of departmental and business objectives.

Essential Skills & Experience

• Significant experience supporting board-level or C-suite executives as a Senior Executive Assistant.
• Experience within property, real estate, asset management, or a related professional services environment would be highly advantageous.
• Exceptional diary management and executive gatekeeping skills.
• Proven ability to manage multiple priorities and deadlines in a fast-paced business setting.
• Extensive experience managing executive inboxes and drafting professional correspondence on behalf of senior leaders.
• Advanced Microsoft Office skills, including Outlook, Word, Excel, PowerPoint, and Teams.
• Outstanding organisational skills with exceptional attention to detail.
• A proactive, solutions-focused approach and the ability to anticipate executive needs.
• High levels of integrity, professionalism, and discretion.

Ballymore operates as an equal opportunities employer.