Senior EA to C-Suite | Diary & Gatekeeping

Ballymore; Greater London; On-site; GBP 70,000 - 90,000; Full time

Job summary

Ballymore is seeking an exceptional Executive Assistant to provide extensive executive and operational support to board-level executives at Canary Wharf. This role sits at the heart of the leadership team, requiring professionalism, discretion, and confidence in a fast-paced environment.

The successful candidate will build strong relationships, anticipate business needs, manage diaries, gatekeep effectively, draft papers, minutes, and support strategic projects with high discretion and integrity.

Qualifications

• Significant experience supporting board-level or C-suite executives.
• Experience within property, real estate, asset management or related professional services would be advantageous.
• Exceptional diary management and executive gatekeeping skills.
• Proven ability to manage multiple priorities and deadlines in a fast-paced business setting.
• Extensive experience drafting professional correspondence on behalf of senior leaders.
• Advanced Microsoft Office skills, including Outlook, Word, Excel, PowerPoint, and Teams.

Responsibilities

• Provide comprehensive executive support to board-level executives within Ballymore Asset Management Limited (BAML).
• Manage complex and demanding diaries, coordinating meetings, appointments, and business commitments.
• Act as the primary gatekeeper for senior executives, prioritising competing requests.
• Screen and manage incoming communications, correspondence, and meeting requests.
• Prepare agendas, presentations, reports, briefing papers, and meeting packs.
• Attend meetings where required, producing minutes and maintaining action trackers.
• Handle highly confidential and commercially sensitive information with discretion.

Skills

Executive support

Diary management

Gatekeeping

Stakeholder management

MS Office

Communication

Tools

Microsoft Office Suite

Job description

Ballymore is seeking an exceptional Executive Assistant to provide extensive executive and operational support to board-level executives at Canary Wharf. This role sits at the heart of the leadership team, requiring professionalism, discretion, and confidence in a fast-paced environment.

The successful candidate will build strong relationships, anticipate business needs, manage diaries, gatekeep effectively, draft papers, minutes, and support strategic projects with high discretion and integrity.